Manager of Maintenance Administration (System Access)

Bay Area Rapid Transit
$150,321.60 - $182,686.40 Annually
medical insurance, dental insurance, life insurance, vision insurance, vacation time, paid holidays, sick time, retirement plan, pension
United States, California, Oakland
300 Lakeside Drive (Show on map)
Aug 04, 2025
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Pay Rate AFSCME Pay Grade 21 This job classification has moved to a salary step structure as of January 1, 2025. Individuals hired into the classification will typically be appointed at step 1 of the salary range. They will advance to step 2 after working in the position for six (6) months, to step 3 one year from the hire date, and to steps 4 and 5 at one-year intervals thereafter. Each salary step progression will provide a 5% increase to the employee's base salary until step 5 is reached. The salary range for this job classification is $150,321.60/annually to $182,686.40/annually. The starting negotiable salary will be $150,321.60/annually (Step 1), commensurate with education and experience. Reports To Sr. Manager of Maintenance Planning & Scheduling Current Assignment The incumbent selected for this position will be responsible for supervising and coordinating the activities of staff performing maintenance administration and support of the Planning and Scheduling group within the Maintenance Department - Operations. This position will also be responsible for driving the System Access process for all requests for access to the BART Operating System to perform work as well as facilitating the development and maintenance of the mid- and long-range look ahead schedules for capital projects. The incumbent will be familiar with project coordination in a complex and closed Right of Way (ROW), operations and services of a track and wayside program, and current industry best practices in System Access procedures, EGIS mapping systems, and project scheduling. Selection Process This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations). The selection process for this position will be in accordance with the applicable collective bargaining agreement. Application Process External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112. Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on EmployeeConnect. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. Online applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Examples of Duties Manages and oversees the review, approval and publishing of the weekly System Access for all requests to access the District Operating System to perform work. Establishes and maintains a long-term System Access process to ensure upcoming projects are coordinated. Ensures all Preventative Maintenance (PM) procedures are updated in Maximo and that PM Work Orders are automatically generated for the maintenance groups to be able to organize, track, and document their work in the field. Provides professional and complex administrative support to assigned Executive or Departmental management staff; develops, plans, organizes, directs and administers, reviews and evaluates complex programs and activities within area of assignment. Acts as liaison to departments helping to implement planning for purchases of ongoing needs. Ensures compliance with Federal Transit Administration regulations and requirements. Vendor support and correction. Makes recommendations for action and assists in the development and implementation of policies, procedures, goals and objectives. Conducts a variety of organizational, operational and analytical studies and investigations. Recommends modifications to existing programs, policies and procedures as appropriate, and preps a variety of formal reports. Monitors the efficiency and effectiveness of service delivery methods and procedures according to department policy. Participates in the development and administration of an assigned budget. Forecasts funds, monitors and approves expenditures needed for staffing, equipment, materials and supplies. Directs, coordinates and reviews the development and implementation of contracts, administration of management procedures and internal control mechanisms to ensures the cost effective and efficient use of staff to accomplish goals and objectives. Directs and ensures timely response to legislative, media and community requests. Develop and implement legislative changes to existing State statutory regulations. Plans, prepares and coordinates the preparation of reports including recommendations to the Board of Directors, committees and other management staff. Oversees labor issues and grievances; may prepare and handle grievance hearings and related matters; may direct negotiations with the Union on labor issues; may search for agreement and settlement on contractual disputes and complaints. Composes and compiles correspondence, reports and documents. Reviews finished materials for completeness, accuracy and compliance with District policies and procedures may oversee the maintenance of accurate records and files. Minimum Qualifications Education: Possession of a Bachelor's degree in Business Administration, Engineering or a closely related field from an accredited college or university. Experience: The equivalent of five (5) years of full-time verifiable professional maintenance support or transit operations or related experience which must include two (2) years of supervisory experience. Substitution: Additional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Knowledgeof: Computerized Maintenance Management System (CMMS) Operations, services, and activities of comprehensive maintenance, installation, and repair programs including routine and critical maintenance activities in rail transit Buyer to vendor relationships Methods and techniques of research and analysis Principles and practices of project coordination and management Methods and techniques of policy analysis and development Principles of strategic planning Managing change processes Principles of business letter writing and report preparation Principles and procedures of filing and record keeping Principles of budget preparation and control Principles and practices of business math, accounting and budgeting Related Federal, State and local codes, laws and regulations Skill/Abilityin: Developing, implementing, interpreting and applying department policies, procedures, goals and objectives Exercising sound independent judgment within general policy guidelines As assigned, leading, organizing, and reviewing the work of staff Independently preparing correspondence and memoranda Planning, organizing and administering special projects and programs Researching, analyzing, compiling and summarizing a variety of materials Preparing and administering department budgets Responding to requests and inquiries from the general public Understanding the organization and function of a public agency Analyzing problems, identifying alternative solutions and making recommendations Purchasing and managing vendor contracts and inventory management Problem solving and negotiation Interpreting and applying Federal, State and local policies, laws and regulations Communicating clearly and concisely, both orally and in writing Establishing and maintaining effective working relationships with those contacted in the course of work Equal Employment OpportunityGroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov. Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs.