New

Academic Assistant

University of California - San Francisco Campus and Health
United States, California, San Francisco
Aug 05, 2025
Academic Assistant F_TEP-Campus Employees Temporary Employment 85706BR Job Summary Note: This position will be 1 month in duration The Administrative Assistant supports the academic office of the Orthopaedic Surgery Service by coordinating high-level administrative services for UCSF faculty. This role ensures smooth integration, communication, and coordination of faculty teaching, research, and clinical activities. The incumbent will also provide direct administrative support for clinical fellows and handle special projects for the department's Chief Administrative Officer. Key Responsibilities: Independently manage the academic office's administrative needs Provide full support for faculty and clinical fellow professional commitments Coordinate communication, scheduling (in-person and Zoom), and documentation Assist with special projects as directed by the CAO Prepare technical materials including manuscripts, abstracts, CVs, and reports Coordinate complex travel arrangements and process reimbursements Support with copy editing, proofing, and file/document management The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions. Required Qualifications Experience with preparation of technical manuscripts, abstracts, protocols, consent forms, reports, applications, and CV's Experience making travel arrangements including air, conference, hotel, car reservations and processing expense reimbursements Experience and a high skill level related to confidentiality, discretion, and good judgment Experience supporting C suite level executive including calendaring and scheduling in person and Zoom meetings Experience with copy-editing and proof-reading High School diploma or equivalent including four years of related administrative /executive experience; or an equivalent combination of education and experience Preferred Qualifications Experience working in an academic environment Basic knowledge of scientific and medical terminology Proven grants management experience Knowledge of UC Accounting practices, purchasing, and reimbursement About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Organization TEP Job Code and Payroll Title 004722 BLANK AST 3 Job Category Administrative Support Bargaining Unit Teamsters Local 2010 - Clerical and Allied Services Unit (CX) Employee Class Temporary Employment Percentage 100% Location San Francisco, CA Campus Parnassus Heights (SF) Shift Days Shift Length Variable