Administrative Program Coord

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

With the opening of the hospital, the full continuum of advanced cancer care-from prevention through survivorship-will be available in Orange County for the first time, eliminating the need to travel for lifesaving treatment. Seamlessly connected to our outpatient cancer center, the new clinical research hospital will feature 73 inpatient beds, advanced surgical suites, groundbreaking clinical trials, and holistic services such as rehabilitative therapy and spiritual care. This isn't standard cancer care. This is lifesaving cancer care. This is Hope.

This position performs a variety of administrative duties and analytical functions to support the daily operations. The work assignments are often complex, diversified, and confidential which requires one to be highly responsible, tactful, and professional. To add, it requires excellent organizational skills, meticulous attention to detail, and flexibility in order to support the needs of the department. Being independent, self-motivated and ability to multitask is required to be successful with positive outcomes.

As a successful candidate, you will:

• Assists in the daily administrative functions of managing an effective department. Uses discretionary initiative and judgment in handling sensitive and confidential details, establishing priorities and resolving problems relating to daily operations and administrative detail of a highly functioning department in the daily administrative functions of managing an effective department.
• Assists in department business activities, including but not limited to: account management; purchasing; personnel; facilities; travel and reporting required by the institution. Participates in short and long-range planning and policy or program development by analyzing operational policies, resource utilization, etc. and developing recommendations for department management. Oversees expenditures within established limits. Understands, communicates, and monitors budget activities and analyzes variances/targets.
• Coordinates departmental projects and events including faculty, nursing symposiums, research forums, and engagement activities.
• Coordinates the Appointment and Promotions process for the department working closely with appropriate leadership to facilitate and administers RQI BLS/ACLS program. This includes calendar, management of additions and removals from the program user list and software maintenance.
• Prepares, reviews, and submits requests for resource pool, agency and travel staff needs for the cancer center and regional network sites. Responsible for onboarding of temporary staff.
• Responds to department faculty and staff with questions regarding expense reports/requisitions/check requests in ERP (which will require being knowledgeable of institutional and extramural funding policies and procedures).Registers and assigns staff for appropriate ONS courses and acts as ONS administrator for Orange County nursing staff.
• Serves as a primary point of contact/ information for department faculty and as a liaison to visitors (physicians, vendors, students, allied health professionals) as required and fulfills information requests from internal and external business contacts. Coordinates visitors and observers process for the department.
• Coordinates faculty visits including recruitment candidates and collaborative visits for department/institutional seminars.
• Coordinates senior nursing student experiences in conjunction with the Nursing Director and maintains calendar of clinical department meetings informs faculty and administrative staff of meeting schedule. Prepares meeting agenda and other related materials.

Your qualifications should include:

• Bachelor's Degree or equivalent experience may substitute for minimum education requirements
• 3 or more years of progressively responsible experience in business administration, clinical research or healthcare environment

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.

City of Hope is an equal opportunity employer.

To learn more about our Comprehensive Benefits, please CLICK HERE.