Director of On-Campus Recruiting, Department of Athletics

External Applicants:

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

Cover Letter and Supporting Documents:

• Navigate to the "My Experience" application page.

• Locate the "Resume/CV" document upload section at the bottom of the page.

• Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.

Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.

Current Employees:

Apply from your existing Workday account in the Jobs Hub. Do not apply from this website.

A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified.

Job Description Summary

Job Description

Essential Functions:

• Oversee all organizing, planning, and executing of all official and unofficial visits.
• Organize, plan, and execute visits under the direction of General Manager and Director of Player Personnel
• Communicate frequently with prospects and their families as visits approach.
• Execute all visit needs: planning, booking, organizing, communicating, itineraries sent to recruits, schedules for coaches, support staff involvement in visits
  • Official/Unofficial visit pre/post compliance paperwork
  • Liaison to Recruiting Vendors - food, hotels, facilities, etc.
  • Liaison to all campus partners who support visits (facilities, Deacon Shop, Professors, etc)
• Maintain an accurate and updated visit checklist
• Coordinate pregame recruiting functions and ticket allocation
• Assist the Director of Player Personnel with the Wake Forest admissions application process and the mid-year enrollment plan/process.
• Manage P-Card receipts/ spending invoices- properly track and report all spending in workday/ through the business office to have invoices processed.
• Assist with gathering all recruit information for both potential prospects and commits/signees.
• Submit all compliance paperwork in ARMS for pre and post visits.
• Organize all information needed for visits - time of arrival, guests, photoshoot sizes, etc.
• Assist with submitting ARMS transcript reads to compliance / academics.
  • Assist with collecting transcripts, NCAA ID's, and transcript evaluations
  • Ensure all transcripts and evaluations are in ARMS under the recruit's profile
  • Update the Academic Sheet for the academic status of all commits and signees

• Assist the Director of Recruiting and Assistant Director of Recruiting with how we communicate with our top recruits.
  • ABC List, Birthday Graphics, Writing List, etc.
• Prepare recruit profile sheets for coaches prior to visits and zooms.
• Oversee recruit visitor information for support staff and on campus staff that the recruits will meet with while on campus (Background information, parent information, Intended Major, etc.).
• Assist with overseeing Interns - ensure they are trained on completing daily tasks, assisting

the position coaches, as well as doing tours and assisting on visits.

• Assist the coaches with proper logging of contacts/evaluations in ARMS.
• Special projects assigned by General Manager / Director of Player Personnel
• Assist with class checks.
• Meet with potential recruits and their families when they visit Wake Forest. Provide tours

of the athletic facilities and campus.

Required Education, Knowledge, Skills, Abilities:

• Bachelor's degree.
• Skills in prioritizing workflow and managing resources.
• Detail oriented in coordinating activities.
• Excellent organizational and time management skills.
• Ability to manage and maintain confidentiality of sensitive information.
• Ability to multi-task and demonstrate sound judgment and discretion.
• Excellent proficiency in Windows, Word, Excel, Access, PowerPoint, Hudl, ARMS Recruiting Software, the Internet and other relevant software. Proficiency in the operation of standard office equipment.
• Excellent written and verbal communication skills.
• Ability to research, collect, and analyze data, compile information, and prepare reports.
• Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Knowledge of the University policies and procedures, or ability to acquire knowledge in a short period of time.
• Ability to be a team player.
• Ability to work evening and weekend hours as needed.
• Ability to travel extensively as required.
• Must have a clean driving history and be insurable by Wake Forest University.

Accountabilities:

Responsible for own work

Physical Requirements:

• This position may require occasional lifting of items weighing 0-25lbs.
• This position may require employees to sit for extended prolonged periods of time to complete task work.

Additional Job Description

Time Type Requirement

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.eduor (336) 758-4700.