Senior Administrative Assistant - Evening Dental Clinic Supervisor

Title:Senior Administrative Assistant - Evening Dental Clinic Supervisor

Division: Provost's Office

Department: Kinney College of Nursing & Health Professions

FLSA Status:Non-Exempt

Salary Range:Grade 5: $13.63/hour

EEO Job Group:5 E6

Position Summary

The University of Southern Indiana seeks applications for a Senior Administrative Assistant to provide administrative support for the Kinney College of Nursing & Health Professions Dental Clinic.

Duties/Responsibilities

• Provide receptionist service for the Dental Clinic. Answer Dental Clinic phone and return calls from voicemail, schedule patients for appointments, and manage patient concerns.
  
  
• Greet and check in dental clinic patients in a friendly and professional manner.
  
  
• Collect patient payments and submit and/or store nightly deposit.
  
  
• Prepare mail and emails of dental records to providers.
  
  
• Stock and maintain inventory for clinic units and perform clinic inventory review.
  
  
• Copy student clinic requirements from Trajecsys into a master spreadsheet shared with the clinic coordinators and students.
  
  
• Assist in preparation of special events for dental students and faculty.
  
  
• Prepare mailings and reports as requested.
  
  
• Serve as backup for the Senior Administrative Assistant in the Dental Assisting and Hygiene Program, performing all duties for that position as needed.
  
  
• The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.

Required Knowledge and Skills

• High school diploma/GED.
  
  
• Experience with computers, electronic mail, and Internet programs.
  
  
• Strong written and oral communication skills.
  
  
• Strong interpersonal, organization, and time management skills required.
• Strong customer services skills.
  
  
• Strong attention to detail and the ability to multi-task required. Must possess the ability to prioritize work requested from all supervisor in a timely manner.
  
  
• Strong problem solving skills.
  
  
• Ability to be flexible and the willingness to learn new responsibilities in a short time.
  
  
• Ability to apply skills learned to similar activities.
  
  
• Ability to work in a team environment and the flexibility to move from one project to another.
  
  
• Ability to work cooperatively.
  
  
• Ability to work with a diverse group of internal and external individuals.

Preferred Knowledge and Skills

• Two years office experience or comparable work experience.

Regular Work Hours/Travel Requirements

About the College

Kinney College, along with university support, offers a robust infrastructure for program success, including a dedicated four-person technology team supporting academic programs and five full-time academic advisors available for student advising and activities. All clinical programs within the College are fully accredited, with an exemplary record in student licensure achievements.

About the Department

For more information about the Kinney College of Nursing and Health Professions at the University of Southern Indiana, please visit usi.edu/health.

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Pre-Employment Screening

A background check will be required for employment in this position.

Authorization to Work in the United States

USI will not sponsor an employment-related visa for this position.

Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at mcweinzapf@usi.edu or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815.

EEO Statement

USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities