Purchasing & Supply Chain Supervisor

The Purchasing Supervisor at the Menino Convention & Exhibition Center (formally BCEC) is responsible for facilitating food and beverage purchases, adhering to vendor compliance, monthly budgets, with an acute focus on quality and price. Daily office responsibilities to include accounts payable oversight. Handles responsibilities with limited guidance from leader. Required to exercise discretion and judgement in application of direction to warehousemen. Ability to prioritize and meet tight deadlines.

General office oversight, distributes incoming calls and responds independently when appropriate; Answers routine requests and interprets department policies

• Provides administrative support to the accounting function in purchasing to include:
  • Data entry of weekly commodity price updating
  • Monthly non-commodity updates
  • Quarterly updates for the entire price database
  • Dual account support for inventory close process
  • Dual account support for account statement reconciliation
  • Maintains and updates local spend monthly tracker for both accounts
• Provides administrative support to the ordering and receiving function to include:
  • Updating and maintaining food and beverage order guides
  • Manage MOG weekly review; update database, activate change, communicate change to all business units
  • Communicate best price from commodity houses to all business units in an effort to buy best value weekly
  • Comprehension of National Core Beverage program; administer new database requests, file deviations and maintain process for compliance
  • Purchase all program category products from the preferred supplier base
  • Thoroughly and accurately uses Levy purchasing systems (BOSS and more)
  • Supports Warehouse Lead when necessary entering information on receiving documentation, cross referencing purchase order with delivery invoice to ensure receiving accuracy
  • Supports Warehouse Lead to ensure distribution of goods are warehoused in accordance to Levy and local health department standards

• Adheres to company guidelines, plicies and preperty rules
• Thoroughly completes all responsibilities and assignments
• Communicates challenges and relevant information to managment

Team

• Desplays a positive attitude
• Assists others when necessary and/or requested

Qualifications

• Possess strong computer and math skills
• 1-3+ years of purchasing experience in a large corporation
• Ability to read and comprehend moderately complex instructions, short correspondence, and memos
• Ability to write correspondence with understanding of audience
• Ability to effectively present information in one-on-one and small group situations to other managers and employees
• Effective interpersonal and communication skills and the ability to interface with personnel at all levels both verbally and in writing
• Preferably previous accounting environment with an emphasis on detail reconciliation experience and/or training; or equivalent combination of education and experience