Office Support, Accounts Payable Financial Associate - External
Date: August 1, 2022
Position Title:
Office Support, Accounts Payable Financial Associate
Department: Accounting/Budgeting
Job ID: 1384
Work Hours/Schedule: 40 hours/52 weeks
Compensation: APSS, Level B - $18.29/hour
Reports to: Controller
Posting Close Date: August 15, 2022
BENEFITS
Grand Rapids Community College provides an excellent benefits experience for our GRCC family. Our benefit package is designed to enhance employees' health and well-being. Part-time employees have different benefits outlined in the specific collective bargaining agreements and handbooks. Below is an overview of these benefits, additional details are available on the :
- Six health insurance plan options (includes a high deductible plan with a health savings account option).
- A unique dental & vision reimbursement program (includes coverage for adult orthodontia & lasik eye surgery).
- Employer sponsored retirement plans as well as voluntary retirement savings plans (403b or 457 plans)
- Tuition benefits at GRCC for you, your spouse and your dependents.
- Tuition reimbursement at other higher education institutions for you.
- Generous time off that includes sick, vacation and personal leave banks.
- Paid holidays and holiday shutdown period in late December!
SUMMARY
This position is responsible for performing accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions for the college.
Essential Job Functions
- Responsible for ensuring the accurate and timely payment of College bills.
- Communicate on a daily basis with vendors and employees about open invoices, purchase orders, and disputed amounts.
- Ensure invoices are properly scanned into ImageNow, routed and approved for payment, paid within the appropriate payment period and archived electronically.
- Ensure credits and discounts are within the appropriate payment period.
- Ensure vendor statements are correct and follow up on discrepancies.
- Assist Controller in preparation for external audit.
- Ensure all vendor information is accurate.
- Ensure payments are sent to the correct vendor.
- Archive paid vendor documentation.
- Data input invoices, credits and discounts directly into the financial system.
- Assist in preparation and research for issuance of 1099's.
- Distribute vendor invoices and other pertinent information for appropriate approval.
- Collect cash from RaiderCard Cash2Card machines and deliver to the Cashier's Office for deposit.
- Process voided checks, stop payments and lost checks.
- Work with Budget Control Officers to research voucher payments, credits and general ledger details.
- Review and monitor receipt documentation on Campus Purchasing Cards to ensure compliance with College policies.
- Prepare and process internal postage charges via journal entries.
- Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position.
- Other Duties as assigned by supervisor
JOB SPECIFICATIONS
Education/License
- Associate's degree or comparable combination of relevant education and experience.
- National Career Readiness Certificate (NCRC) preferred.
Work Experience
- Minimum of three years or more years of accounts payable or accounting experience.
- Finalists must possess excellent proofreading skills and have aptitude for detailed work. A skills assessment may be required.
Competencies
- The following competencies are essential and will be evaluated for our candidates through the evidence-based selection process:
Foundational Competencies
- Responsibility
- Teamwork
- Adaptability
- Listening
- Achievement
- Information Skills
- Speaking
- Decisive
Occupational Competencies
- Getting Information
- Communicating with Supervisors, Peers, or Subordinates
- Interacting With Computers
- Establishing and Maintaining Interpersonal Relationships
- Organizing, Planning, and Prioritizing Work
- Documenting/Recording Information
- Processing Information
- Identifying Objects, Actions, and Events
- Updating and Using Relevant Knowledge
- Performing Administrative Activities
- Making Decisions and Solving Problems
- Communicating with Persons Outside Organization
- Evaluating Information to Determine Compliance with Standards
- Monitor Processes, Materials, or Surroundings
- Resolving Conflicts and Negotiating with Others
Equipment Use/Knowledge/Skills/Abilities
- Proficient computer skills-Windows computing environment, Word, Excel and general keyboarding ability and willingness to learn College Wide Information System.
- Ability to respond courteously and appropriately to telephone and personal inquiries.
- Accurate use of ten key calculator
Physical Demands
- Ability to lift and move up to 25 pounds
- Ability to sit for extended periods of time
Mental Demands
- Maintain a high level of independent judgment and action.
- Able to maintain confidentiality and commitment to a high level of ethical standards.
- Aptitude for numbers and detail work.
Working Conditions
- Grand Rapids Community College will comply with any mandated health and safety requirements. Employees will be directed to our GRCC Policy(s) for compliance information.
- Willing and able to work as a member of a team.
- Ability to perform daily routines and unexpected duties with minimum supervision.
- Must be able to work flexible hours as needed
METHOD OF APPLICATION
Grand Rapids Community College is only accepting online applications for this position at. Submit a cover letter and resume in one document. The opportunity to apply for this position will close on
August 15, 2022 at 11:59PM. Individuals with diverse backgrounds are encouraged to apply. Grand Rapids Community College is an equal opportunity employer. Visa sponsorship is not available.
Grand Rapids Community College creates an inclusive learning and working environment that recognizes the value and dignity of each person. It is the policy and practice of GRCC to provide equal educational and employment opportunities regardless of age, race, color, religion, marital status, sex/gender, pregnancy, sexual orientation, gender identity, gender expression, height, weight, national origin, disability, political affiliation, familial status, veteran status or genetics in all programs, activities, services, employment and advancement including admissions to, access to, treatment in, or compensation in employment as required by state and federal law. GRCC is committed to reviewing all aspects of GRCC programs, activities, services and employment, including recruitment, selection, retention and promotion to identify and eliminate barriers in order to prevent discrimination on the basis of the listed protected characteristics. The college will not tolerate any form of retaliation against any person for bringing charges of discrimination or participating in an investigation. Further information may be obtained from the EEO Office or the Office of General Counsel, 143 Bostwick Avenue NE, Grand Rapids, MI 49503-3295.
To apply, please visit:
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Grand Rapids Community College
August 03, 2022