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Marketing Project Manager

Seattle Aquarium
United States, Washington, Seattle
Feb 05, 2023
JOB POSTING Marketing project manager Posted: Open to internal and external applicants Reports to: VP of marketing, communications & public relations Status: Full-time, salaried, benefitted position Hours of work: Standard Monday-Friday workweek, 8am-5pm. Occasional need for weekend or after-hours work as related to projects. This position will work a hybrid schedule with at least 2 -3 days onsite each week, one day being Thursday, and 2-3 days remote from home. This may change to adhere to Aquarium personnel policies over time. Date needed: ASAP Posting expires: Open until filled Position description: The Seattle Aquarium, a global conservation leader, is looking for a marketing project manager to join the team. The marketing project manager works across the marketing, communications & public relations team to lead the delivery of a vast array of high-quality digital, print, campaign and event projects for internal departmental clients across the Seattle Aquarium organization. Key functions (what you get to do): Manage the workflow of requested, active and completed projects through the 12+ members of the Marketing, Communications and PR team. Work closely with both in-house clients and team members to establish project needs, deadlines and budgets. Delegate tasks on projects to team members best positioned to complete them. Serve as a point-of-contact for both in-house clients and team members for visibility into project status and next steps. Make effective decisions when presented with multiple options for how to progress with a project. Perform quality control on projects throughout development to maintain expected standards. Manage and communicate changes to schedules and targets on projects as needed. Manage the release process to ensure projects meet release criteria. Maintain and communicate service level agreement estimates for project delivery to clients. Motivate the team and resolve conflicts between team members to ensure a productive work environment. Report monthly team budget status to the management team. Provide the management team with visibility to workflow status and team member capacity. Maintain the team project calendar to provide visibility to potential capacity constraints. Other responsibilities: Lead digital asset management and archiving strategy and implementation for the team. Manage specification and procurement of printed asset production with third party print vendors. Manage specification and procurement of branded uniform and apparel production with third party vendors. Other duties as assigned. Experience you will bring to the team: Demonstrated experience successfully managing the workflow of multiple projects across a team. Ability to effectively collaborate, establish trust and maintain healthy relationships with all levels in the organization. Demonstrated resourcefulness and adaptability. Willingness to step up to big challenges. You assume responsibility and accountability for completing assignments and tasks. Composure when faced with difficult and demanding situations, personalities and changes in priorities and plans. Ability to manage and prioritize multiple tasks happening simultaneously. You work well on a team but can also work independently without close supervision. Familiarity with common workflow management tools - the Teamwork.com project management system, while not required, is a significant plus. Required skills and experience: While a bachelor's degree in business, marketing or management is preferred, we will consider various combinations of relevant experience and education to meet minimum requirements. Excellent time and project management skills including oral and written communications, analysis, organization and attention-to-detail skills. Strong interpersonal and customer service skills and a positive attitude. Proficiency with computer-based tools such as Microsoft 365 (Word, Excel, PowerPoint, Outlook, SharePoint, Teams). Working conditions: Staying in one place (standing sitting) for extended periods of time Fine motor movements in fingers/hands to operate computers and other office equipment Specific vision abilities required by the job include close vision, distance vision, color and peripheral vision, depth perception, and the ability to adjust focus. Salary and benefits: $67,000 - $82,000/year. Dependent on experience. Please include salary expectations in your materials. Full-time staff are eligible for the Seattle Aquarium's comprehensive benefits package to include medical, vision, dental, an employer-funded health reimbursement account, medical and dependent care flexible spending accounts, life insurance, long-term disability, 403b retirement fund with employer match, access to a subsidized ORCA pass, a Seattle Aquarium Family Plus membership and generous paid time off. How to apply: The Seattle Aquarium is a progressive, equal-opportunity employer that values a diverse workforce. One of our core values is fostering an inclusive community, and we want our staff to reflect our community. To that end, we encourage diverse candidates to apply, including but not limited to Black, Indigenous and People of Color applicantsandmembers of the LGBTQIA+ community. Interested candidates should upload a resume to our online application to be considered. Application review will begin immediately. Please let us know if you require a reasonable accommodation to apply for this job by emailing us at . Note: If offered the position, candidates must pass a background check. Conviction record is not an automatic disqualifier; we are a second chance employer. About the Seattle Aquarium: The Seattle Aquarium is a conservation organization working to regenerate the health of our one ocean. We work among global leaders to advance animal well-being, marine and ecosystem science, public policy, field conservation, and education that benefits our one ocean. We thoughtfully bring the ocean to life for the public with experiences that inspire awe, empathy, and conservation action. We present extraordinary habitats, marine life, and educational programs that engage and delight all members of our local and global communities. Our work is integral to a healthy future for marine life, people, and the planet. Our passionate staff increases awareness and drives the change needed to preserve and protect our marine environment by providing an inspiring visitor experience, engaging daytime and evening events, conservation education programs for people of all ages and backgrounds, community outreach to marginalized populations, field work to advance endangered species recovery efforts, research that advances understanding of animals in our care and their counterparts in the wild, advocacy and policy work, an award-winning volunteer program, high-impact marketing and communications, and more. Our values, developed in conjunction with our staff, include commitments to adopting and promoting sustainable practices, creating awe-inspiring experiences, constantly learning and improving, fostering an inclusive community, maintaining scientific credibility through evidence-based practices and honoring our unique place by using our location and history as a lens for larger understanding. Proudly accredited by the Association of Zoos & Aquariums, we're among the top 10 aquariums in the U.S. by attendance, and we welcome over 800,000 people each year. Guided by our mission ofInspiring Conservation of Our Marine Environment, we're working to substantially increase our conservation impact by expanding our campus with a new building, the Ocean Pavilion. Learn more at . Regarding COVID-19: Open daily, the Aquarium prioritizes the health and safety of our staff and visitors, embracing science to guide our operations. We maintain high standards of cleanliness, and all high-touch surfaces (like windows, railings, restrooms and elevators) are continuously cleaned. Please note: All Aquarium staff and volunteers must provide proof of vaccination or approved medical or religious exemption by the date of hire. If you have questions about this policy or for information regarding the exemption process, please contact the Human Resources department at . Timeline: We anticipate the following recruiting schedulefor those candidates who are selected for consideration.The following dates are preliminary and subject to change.We will work with candidates to set interview dates.If hired, relocation assistance is not available. Application deadline: Open until filled. Priority given to applications received by January 4. Interviewscompleted in January. Start date: February 2023.