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Administrative Assistant II - Siliciano Lab

Howard Hughes Medical Institute (HHMI)
United States, Maryland, Baltimore
January 11, 2023
Primary Work Address: 855 North Wolfe Street, Baltimore, MD, 21205 Current HHMI Employees, click here to apply via your Workday account. About the role: Serve as the primary administrative for a vibrant research time studying approached to cure HIV infection. Team consists husband and wife lead investigators and approximately 20 graduate students, postdoctureal fellows, technicians and undergraduates. Support the team by providing analytical and specialized administrative support through performance of wide range of advanced administrative duties. Duties and tasks require considerable judgment, independent action and a high degree of initiative in resolving issues and making recommendations. Work is performed under minimal supervision. Acts independently to determine methods and procedures on new assignments. Performs administrative duties in areas such as scheduling, budget preparation, monitoring, and control, grant and manuscript preparation, and documentation of compliance with regulations involving participation of human subject in research, accessibility of research findings, and diversity and inclusion issues. Collect and prepare data in support of laboratory operations. Serve as administrative liaison to Science Operations Office (SOO) and host institution administrative offices. What we provide: A competitive compensation package, with comprehensive health and welfare benefits. A flexible schedule One on one mentorship relationship What you'll do: Manage schedules to allow investigators to focus on research. . Schedule and coordinate meetings, committee activities, conferences, and special events. Perform complex document preparation assignments. Compose, proofread, research, and compile letters and/or special reports. Conduct library research. Review and edit written materials such as publications or manuscripts from draft form. Coordinate activities between department and host institution and other outside parties. Respond to inquiries and resolve issues within established policies and guidelines. Recognize when to escalate resolution to superiors. Maintain records of Institute policies and procedures and communicate changes to appropriate personnel. Collect and assemble data used in preparation of SOO or laboratory budget. Implement approved budgets and monitor expenditures of funds; review monthly budget reports and investigate variances. Make travel arrangements and appointments. May assist in office space and facilities planning; make recommendations for changes; maintain inventory of furniture and equipment. May assist in arranging repairs on equipment. In addition to the duties specifically identified by this job description, the position will include other duties if and as assigned by the direct supervisor or others with supervisory authority over this position. What you bring: Education Bachelor's degree preferred ; or an equivalent combination of education and related work experience Skills and Abilities Proficient in Microsoft office suite, as well as being skilled in the use of office equipment. Ability to communicate required information, draft routine correspondence, and basic reports, keep accurate records of work performed Ability to work inclusively and collaboratively with a diverse population Generally experienced in job duties and in the principles and practices associated with those duties with an understanding of the underlying principles. Fully understands their role in the laboratory and in related units as well as understanding how the job relates to the organization. Ability to learn tasks independently and to apply experience to develop new techniques. Actively seeks opportunities to increase skills and expertise. Remains technically and administratively current in job. Physical Requirements: Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet). Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis. Please Note: This job description sets forth the job's principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word "may," the Essential Duties and Responsibilities described above are "essential functions" of the job, as defined by the Americans with Disabilities Act. Compensation and Benefits Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our site to learn more. Compensation Range $51,135.00 (minimum) - $63,900.00 (midpoint) - $83,055.00 (maximum) Pay Type: Annual HHMI's salary structure is developed based on relevant job market data. HHMI considers a candidate's education, previous experiences, knowledge, skills and abilities, as well as internal equity when making job offers. Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.