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Administrative Assistant - Flavell Lab

Howard Hughes Medical Institute (HHMI)
remote work
United States, Connecticut, New Haven
March 24, 2023
Primary Work Address: Yale Medical School, New Haven, CT, 06536-1812 Current HHMI Employees, click here to apply via your Workday account.

The Flavell Lab is interested in the molecular and cellular basis of the immune response. Their research leverages transgenic and gene-targeted mice to study the innate and adaptive arms of the immune system, and how these reciprocally regulate a broad range of biological processes.More information about the lab can be found on their website:

About the Administrative Assistant role:
This role is an integral part of the lab and will be responsible for supporting the Investigator and lab members with administrative duties including calendaring, travel, and correspondence. Strong candidates will have significant prior experience working with these responsibilities across a variety of mediums.

What we provide:

  • A competitive compensation package with comprehensive health and welfare benefits

  • Being part of the larger research community at Yale University

  • Working with an international group of elite researchers, students, and visiting faculty

  • Flexibility for occasional remote work after an initial acclimation period

  • Opportunities for professional development and growth

What you'll do:

  • Provide high-level administrative support to the Investigator and a medium-sized lab of approximately 30 members.

  • Serve as a liaison between the laboratory and staff at all organizational levels.

  • Maintain multiple and complex office calendars.

  • Plan, schedule and coordinate meetings and business travel, including expense reimbursement reports.

  • Create and maintain laboratory files.

What you bring:

  • A bachelor's degree is required.

  • A minimum of 3+ years of administrative support experience, preferably in a research/scientific or higher education environment.

  • Strong computer skills using standard office equipment including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Comfort working in a Mac environment is strongly preferred.

  • Excellent writing, organizational, recordkeeping, and interpersonal skills.

  • Excellent customer service skills and a positive demeanor.

  • Excellent time management, analytical, and problem-solving skills.

  • Ability to handle confidential and sensitive information.

  • Ability to manage a variety of responsibilities simultaneously while remaining flexible to handle changing priorities.

  • Ability to work independently with minimal direction as well as part of a team.

Please provide a cover letter detailing your interest in this position as part of your application.

Physical Requirements

Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).

Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

Please Note:

This job description sets forth the job's principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word "may," the

Essential Duties and Responsibilities described above are "essential functions" of the job, as defined by the Americans with Disabilities Act.

Compensation and Benefits

Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our site to learn more.

Compensation Range

$51,135.00 (minimum) - $63,900.00 (midpoint) - $83,055.00 (maximum)

Pay Type:


HHMI's salary structure is developed based on relevant job market data. HHMI considers a candidate's education, previous experiences, knowledge, skills and abilities, as well as internal equity when making job offers. Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.

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