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Human Resources Specialist - PRN

United States, Tennessee, Brentwood
10 Cadillac Drive (Show on map)
February 27, 2023

Position-specific Responsibilities

  • Initiates background pre-employment checks, including state-specific checks for Colleagues, volunteers and contractors as well as state specific checks when applicable.
  • Reviews background results and ensures that all standards are met per job description, researching further if necessary.
  • Contacts candidates if standards are not met to inform them of pre-adverse process.
  • Works closely with hiring managers to update them on progress of background and confirms hire dates before candidate is entered into HCM system.
  • Ensures receipt of all offer letters and signed job descriptions and uploads into the system.
  • Hires all Colleagues, Contractors and Volunteers in to the HCM system and enters compensation from the offer letters.
  • Sends link to WOTC tax credit link to all new Colleagues.
  • Maintains and ensure new Colleague paperwork and documentation required for creation of personnel files is collected for Springfield, Brentwood and leaders (Executive Directors and Regional leaders) housed in Brentwood for document management.
  • Maintenance of Home Office Personnel Files and internally audit periodically.
  • Prepare, track, and report on metrics and measurements to help Human Resources team.
  • Assist with providing documentation requested by Programs that is needed during state audits.
  • Assist in execution of all pre-hire activities.
  • Produce ad-hoc HR reports to track open positions and other metrics as needed.
  • Act as helpdesk for Applicant Tracking System and backup helpdesk for HRIS system.
  • Prepares letters for facility requests that need verification of colleague background screenings.
  • Performs other duties as assigned.

KNOWLEDGE AND SKILLS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor's Degree preferred; however exceptional experience will be considered. Five or more years of experience in a customer-driven environment, with a strong preference for detailed and analytical work experiences.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from leaders, colleagues, investors, and external parties. Strong written and verbal communications.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or schedule form.

Computer Skills

To perform this job successfully, an individual should have intermediate to expert knowledge of working with web/computer-based applications, such as Microsoft Office and HCM systems, and ability to learn tasks in HR related applications.

Other Qualifications

Strong organizational and time management skills. Must be able to work a flexible schedule to include nights and weekends.

Certifications, Licenses and Registrations

A valid driver's license and auto liability insurance.

Other Skills and Abilities

Ability to understand, read, write, and speak English. Articulates and embraces hospice philosophy.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the colleague is regularly required to use hands to finger, handle, or feel; talk and hear. The colleague frequently is required to stand, sit, and reach with hands and arms. The colleague is occasionally required to walk; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The colleague must frequently lift and/or move more than 25 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT The work environment characteristics described here are representative of those a colleague encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

There will be possible exposure to infectious diseases through working with clinical caregivers. The noise level in the work environment is usually quiet.