Administrative Coordinator - Elledge Lab

We currently have a unique opportunity for an Administrative Coordinator to support the cutting-edge research laboratory of Dr. Stephen Elledge at Brigham & Women's Hospital/Harvard Medical School. The position will work collaboratively with both Dr. Elledge, a world-renowned researcher studying cancer biology and immunology, and his team of 24 lab members. The laboratory is a leader in the development of genetic technologies to aid in gene and drug discovery. More information on the lab can be found on their .

We are targeting someone who enjoys working independently and proactively anticipating the needs of their team. This role is an integral part of the lab and will be responsible for supporting the Investigator with calendaring, travel, and other administrative responsibilities - in addition to assisting with a significant grants portfolio and interacting with multiple institutions to help further the group's research efforts.

What we provide:

• A competitive compensation package with comprehensive health and welfare benefits including an employee education assistance program.

• Access to Udemy on-demand training courses and interactive skill-building seminars taught by members of the HHMI learning and organization development team.

• Being part of the larger research community at BWH and HMS.

• Working with an international group of elite researchers, students, and visiting faculty.

• Opportunities for professional development and growth.

• Opportunity to work in a diverse and encouraging research environment.

What you'll do:

• Provide administrative support to the Investigator

  • Manage the calendar and coordinate complex scheduling, including internal and external meetings, conferences, professional engagements, and travel for the Investigator

  • Coordinate domestic and international travel arrangements and prepare detailed travel itineraries

  • Organize weekly laboratory meetings, special seminars, and laboratory outings

• Oversee budgets from multiple funding sources and advise Investigator in best use of available support. Participate in ordering of supplies, services and equipment. Track and manage service contracts and repairs on laboratory equipment.

• Organize video conference calls for international consortium of collaborators

• Ensure that deadlines for grant application submissions and progress reports are met.

• Serve as key liaison with the Harvard departments, HHMI, and various grant organizations

• Process and track reimbursements from multiple sources for Investigator, laboratory members and visiting scientists

• Work with researchers on visa and academic appointment issues

• Prepare, track and monitor material transfer agreements and scientific protocols.

• Keep laboratory website updated

• Serve as a liaison between investigator and various administrative offices

What you bring:

• B.A./B.S. or A.S. and equivalent experience in research and/or academic environment

• Strong writing and computer skills, including demonstrated proficiency with the Mac platform and Microsoft Office applications

• Excellent communication skills and the ability to use good judgment in working independently, showing initiative, managing deadlines and responding to inquiries

• Familiarity with grants management and scientific terminology

Compensation and Benefits

Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our site to learn more.

Compensation Range

Pay Type:

HHMI's salary structure is developed based on relevant job market data. HHMI considers a candidate's education, previous experiences, knowledge, skills and abilities, as well as internal equity when making job offers. Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.