| General Description of Position: |
Serves as Evening Office Assistant/Receptionist and provides office support for the Site Director's office; maintains a professional image and high level of confidentiality in completing daily work assignments, and demonstrates leadership ability. Serve as receptionist greeting the general public, faculty and students, providing information, scheduling testing and appointments, and making room reservations for outside community groups and Corporate College courses. POSITION REPORTS TO: Site Director, Clinton County Instructional Center POSITION SUPERVISES: May supervise work study students. |
| Major Responsibilities: |
Receive incoming calls, take and make outgoing calls. Deliver messages to faculty, academic advisor, site director, and students when requested. Type correspondence, reports, contracts, requisitions, forms, and other materials as requested. Proofread for accuracy and produce final copy for distribution. Distribute typed materials as requested. Prepare faculty packets for distribution during non-instructional week. Maintain and update office files, developing and revising filing system as needed to keep current and accurate records. Establish and maintain mailboxes for staff and faculty each semester. Distribute incoming mail and prepare outgoing mail for postal pick up or Lafayette delivery. Maintain a professional appearance on desks, shelves, tables and other public spaces in the Instructional Site front office and reception area to provide a professional atmosphere for visitors to campus. Monitor computer labs, classrooms, faculty offices, and Instructional Site main office to maintain copier and printer paper, pens, erasers, and other instructional supplies. Manage supplies inventory and order supplies as needed. Make travel arrangements and prepare travel requests and travel reimbursement reports. Verify purchase requisitions and other monthly charges against budget reports for accuracy. Maintain bulletin boards with current announcements, special program flyers, and required notices of Federal regulations. Maintain and operate personal computer, copier machine, and printer, and apprise Computing Services or Instructional Design of problems or issues with equipment for office or classroom use at the Instructional Site. Conduct all activities with an appreciation and respect for diversity of people, styles, and views. Promote same as an integral part of one's work. Complete other tasks as assigned.
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Ivy Tech Community College
June 20, 2023