Senior Constituent Data Specialist

Auburn

$46,100-$78,400

tuition assistance

United States, Alabama, Auburn

1550 East Glenn Avenue (Show on map)

Jul 21, 2023

Position Details

Position Information

Requisition Number	S2910P
Home Org Name	Development HR Employment
Division Name	Vice President for Development
Position Title	Senior Constituent Data Specialist
Job Class Code	OA68
Appointment Status	Full-time
Part-time FTE
Limited Term	No
Limited Term Length
Job Summary	Auburn University Advancement is excited to begin the search for a Senior Constituent Data Specialist! This individual is a key members of the Advancement IMS team whose daily work contributes to a comprehensive dataset of alumni and constituent information. With a focus on accuracy, the Biographical & Gift Specialist actively records gift, biographical and other related data to ensure the most comprehensive database of record possible for Auburn University Advancement. About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community. Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama's best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more! Learn more about Auburn's impact, generous employee benefits, and thriving community by visiting . Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit to learn more about our commitment to expanding equity and inclusion for all. Formal AU title is: Senior Specialist, Biographical & Gift
Essential Functions	Serves as the lead for gift accounting and/or constituent data, maintaining expert knowledge of industry and AU Advancement practices for proper recording of constituent data and crediting of gifts, pledges, and other related financial transactions. Leads staff responsible for timely and accurate processing of all data updates and charitable contributions to Auburn per donors' intent (e.g. pledge commitment, credit card, lockbox, stock, payroll deduction, cash wire, remote deposit, cashier deposit, in-kind donation, matching gifts, planned gifts, contributory grants, and event-related revenue). Supervises reconciliation processes and approvals to ensure proper database recording protocols and/or receipting of all charitable contributions. Researches, analyzes, and performs biographical updates and maintains data integrity through the use of ensure all records are thorough and consistent. Regularly reviews data for accuracy and makes appropriate corrections. Researches current addresses, employment, and other biographical information using a variety of resources. Collaborates with third party vendors to complete data appends. Processes deaths, births, marriages, job changes, adds handling codes, and merges duplicate records. Creates and applies new codes for activities, awards, committees, volunteer activities, and sports. Collaborates closely with others to ensure data for new graduates of Auburn University and Auburn Montgomery, parent loads, and new employee/retiree files from Human Resources. Researches and analyzes relevant documentation, and inputs data from the receipt of gifts from donors to Auburn University, Auburn University Foundation, Auburn University Real Estate Foundation, Tigers Unlimited Foundation, Auburn Alumni Association, and Auburn Montgomery. Accurately determines donor intent and gift purpose in recording gift checks and other giving instruments in donor records systems. Processes gifts and pledges in accordance with Auburn University and CASE policies, and IRS regulations. Ensures timely gift and records updates, allowing for receipts and record changes to be made according to leading industry practices. Enhances business processes, including automation where possible, for uploading and reconciling data from various sources into the fundraising system of record and other integrated systems. Works closely with staff across Advancement, including finance, IT, and fundraising colleagues to standardize and streamline the setup, facilitation and execution of gift agreements, allocation creation, and related entries or coding assignments across systems. Ensures the accuracy of data and gift information to provide for the most comprehensive record keeping possible. Maximizes the use of tools, systems, and business processes to find efficiencies and expedite data input. Accuracy of data and gift information contributes to comprehensive reporting including industry and university reports (e.g. surveys, year-end compliance, VSE, 990s, and financial gift accounting). Applies organizational policies and procedures, particularly as they relate to data and gift accounting standards. Maintains the highest degree of confidentiality.

Minimum Qualifications

Bachelor's degree in Business, Accounting, Finance, Communications, or a related field.

5 years experience in data management, data analysis, or financial support services.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities
Minimum Technology Skills
Minimum License and Certifications

Desired Qualifications

Desired Qualifications

Posting Detail Information

Salary Range	$46,100-$78,400
Job Category	Development/Alumni Affairs
Working Hours if Non-Traditional	Monday - Friday: 7:45am - 4:45pm
City position is located in:	Auburn
State position is located:	Alabama
List any hazardous conditions or physical demands required by this position
Posting Date	07/19/2023
Closing Date	07/29/2023
EEO Statement	Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply. AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/ EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
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