Administrative Coordinator - Elowitz Lab

We seek a versatile, self-motivated Administrative Coordinator to join the lab of Dr. Michael Elowitz at the California Institute of Technology. The Elowitz lab operates in the fields of systems and synthetic biology. It seeks to analyze and create biological circuits operating in living cells, for fundamental understanding and therapeutic applications. More information about the lab can be found on our website: .

We are targeting someone who enjoys working independently and proactively anticipating needs. As an Administrative Coordinator, you will support Dr. Elowitz and the lab team with a wide range of advanced, diversified, and confidential administrative duties. Your critical thinking skills, initiative, and sound judgment based on your experience will be required to manage tasks, resolve problems, and make recommendations. These tasks may be complex and require considerable judgment, independent action, and a high degree of initiative since you will be performing your work with a high level of autonomy and independence. You are an adaptable professional who is excited to work collaboratively with a diverse group, manage the responsibilities of this role with attention to detail, proactiveness, curiosity, and sensitivity.

What we provide:

• A competitive compensation package with comprehensive health and welfare benefits including an employee education assistance program.

• Access to Udemy on-demand training courses and interactive skill-building seminars taught by members of the HHMI learning and organization development team.

• A flexible schedule.

• Opportunities for professional development and growth.

What you'll do:

• Assist Dr. Elowitz in handling email inquiries, helping to prioritize messages and draft responses.

• Support logistics accommodations for lab visitors (visiting scholars, etc.) such as booking transportation and hotel rooms, arranging meals, and handling reimbursements.

• Manage travel arrangements and reimbursements (conferences, seminar trips, etc.) for Dr. Elowitz.

• Serve as primary point of contact on the lab's behalf and liaise with various external operational/administrative parties including California Institute of Technology, HHMI, and others.

• Work closely with lab manager on various lab operational efforts, processes, and tasks.

• Coordinate and schedule recurring lab meetings and events.

• Coordinate and track grant applications, including the preparation of figures, progress reports, and related materials.

• Ensure that published lab data, code, and other products are permanently stored, maintained, and accessible, following lab and institutional policies.

• Assist with lab budget management and finances, coordinating budgets for HHMI and non-HHMI grants.

• Other duties as assigned.

What you bring:

• A bachelor's degree or equivalent experience is preferred.

• Four or more years of increasingly responsible administrative experience. Experience working in a research environment preferred. Knowledge of scientific terminology and familiarity with research laboratory operations are a plus.

• Strong writing and digital literacy, including demonstrated proficiency with Microsoft Office Suite.

• Strong proactive, self-motivated approach to work with an eagerness to learn and grow.

• Excellent communication skills and the ability to use good judgment in working independently, showing initiative, managing time, balancing multiple priorities, and responding to requests.

• Ability to work well with a wide variety of people at all levels and from all backgrounds.

Physical Requirements

Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).

Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

Please Note:

This job description sets forth the job's principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word "may," the

Essential Duties and Responsibilities described above are "essential functions" of the job, as defined by the Americans with Disabilities Act.

Compensation and Benefits

Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our site to learn more.

Compensation Range

Pay Type:

HHMI's salary structure is developed based on relevant job market data. HHMI considers a candidate's education, previous experiences, knowledge, skills and abilities, as well as internal equity when making job offers. Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.