PROJECT AND COMMUNICATION ANALYST

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UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world.

DEPARTMENT OVERVIEW

UCOP Operations provides critical operational support services to all UCOP leadership and staff including the following: Budget & Finance, Building & Administrative Services, Business Resource Center services, and Human Resources. The work done in UCOP Operations is highly visible at all levels of the organization, with the campuses, and the UC Regents. UCOP Operations develops, implements, and ensures adherence to and participation in UCOP programs, policies, and practices. UCOP Operations works to transform the service experience to increase agility, accountability, and reliability and enhances services by implementing new technologies, developing a supportive work environment, and creating transparent and efficient processes. UCOP Operation's service experience drives collaboration, engagement, and supports a culture driven to continually evolve and adapt our strategic, advisory, and transactional services.

Position Summary

UCOP Operations provides critical operational support services to all UCOP leadership and staff including the following: Budget & Finance, Building & Administrative Services, Business Resource Center services, and Human Resources. The work done in UCOP Operations is highly visible at all levels of the organization, with the campuses, and the UC Regents. UCOP Operations develops, implements, and ensures adherence to and participation in UCOP programs, policies, and practices. UCOP Operations works to transform the service experience to increase agility, accountability, and reliability and enhances services by implementing new technologies, developing a supportive work environment, and creating transparent and efficient processes. UCOP Operation's service experience drives collaboration, engagement, and supports a culture driven to continually evolve and adapt our strategic, advisory, and transactional services.

Position Summary

This position develops and manages or supports the implementation of new programs and processes and uses advanced operational concepts and organization objectives to resolve complex issues. Regularly works on issues including analysis of situations, variable factors, and competing demands. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results. Primarily deals with programs and proposals which affect a large area of the organization or organization-wide initiatives. Works as project analyst, project manager, and communications analyst for projects in the UCOP Operations Executive Director's immediate office as well as for projects in any of the UCOP Operations functions as assigned. The position supports and coordinates with the UCOP Operations functional and team leads to ensure the leads have the resources needed to meet the deadlines and deliverables. The position also develops key Operations communications vehicles and content and coordinates with functional owners to develop and deliver an integrated communications plan.

Key Responsibilities

55% Business & project management: works directly with Executive Director, UCOP Operations, the Deputy to the Executive Director and all Operations Functional owners to provide analysis, coordination, and management on projects critical to UCOP Operations' vision. Position will work concurrently on multiple projects in different functional areas in a fast-paced, high-stakes environment and requires an ability to come up to speed quickly in new operational areas and concepts. Project assignments will be determined by criticality to the Operations vision and mission and by the highest needs for project support. In support of projects, this position develops deliverables, analyses, workplans, and coordinates with all levels of UCOP staff. Position is expected to independently develop and advocate for solutions, bring creative ideas to the team, work with minimal guidance in seeking information required for the project, participate proactively in project activities, and track project deadlines and deliverables to ensure timely completion.

30% Communications analyst: works directly with the Deputy to the Executive Director, UCOP Operations and all Operations functional owners to develop and implement an integrated and coordinated operational communications strategy and plan. Develops and implements communication vehicles and content, working closely with resources in UCOP Marketing & Communications to ensure coordination with other UCOP communications.

10% In support of primary project and communications responsibilities, independently seeks out information required to complete tasks, researches and summarizes best practices, juggles competing priorities, proactively identifies conflicts, keeps the Deputy to the E.D. and functional owners fully informed of work status.

5% Manages external facing UCOP websites across the subdivision as requested or needed on an ongoing basis.

Experience

Required Qualifications

Min 4-6 years prior experience managing complex projects and using project management software. Two years experience writing and drafting internal staff communications and operational instructional guides.

Advanced knowledge and experience using Microsoft office suite tools and online conferencing technology.

Preferred Qualifications

Adept in using and getting up to speed with various types of technology, including Smartsheet, Zoom, project management software, and web editing software

Skills and Abilities

Required Qualifications

Strong organizational, project coordination, problem-solving, interpersonal, and coordination skills with a "can-do" attitude. Ability to manage high level of interaction with various functional owners and change gears from one project to another quickly, while understanding how the Operations projects impact each other.

Strong communication and interpersonal skills to communicate effectively with all levels of staff and influence, both verbally and in writing. Ability to develop clear communications for a variety of audiences. Ability to develop communication vehicles. Strong knowledge of common communications vehicles and tracking tools.

Thorough knowledge of Microsoft operating system (2007 and 2010), MS Office applications, and Zoom conference applications. Knowledge of common organization-specific computer applications and/or ability to quickly come up to speed on new tools.

Ability to prioritize and juggle competing priorities with demanding timeframes.

Ability to use discretion and maintain all confidentiality.

Preferred Qualifications

Experience working with productivity management tools and Smartsheet preferred.

Ability to work collaboratively and effectively with different levels of the organization from senior leaders to staff

Education

Required Qualifications

Bachelor's degree in related area and / or equivalent experience / training

Travel Requirements

5% Possible travel to support with events

Job Title

Project Policy Analyst 4

Job Code

007399

Salary Grade

Grade 23

Payscale:

$106,000 - $122,000

Full Salary Range:

$85,800 - $158,200

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Benefits: For information on the comprehensive benefits package offered by the University visit:

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is September 27, 2023. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position.

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014.

August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

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