Deputy Chief of staff

New York City Department of Transportation
$94,715.00 - $136,260.00
United States, New York, New York
55 Water Street (Show on map)
Nov 01, 2024
Reporting to the Deputy Commissioner's Chief of Staff within the Division of Bridges, The Deputy Commissioner is responsible for formulating policy and providing executive direction. He oversees all aspects of the design, construction, rehabilitation and reconstruction, maintenance, operation, and administration of the 806 bridges, 4 vehicular tunnels, and 53 culverts presently under the jurisdiction of the New York City Department of Transportation (NYCDOT). In addition to broad supervision, the Chief Bridge Officer also provides overall executive and administrative direction for the Division of Bridges and ensures that all contractors are promptly paid. The Deputy Chief of Staff will provide operational and strategic support to the Chief of Staff for the Deputy Commissioner. The position is responsible for the following tasks and responsibilities, including but not limited to: -Assist in management of internal administrative process such as facilities, personnel, operations coordination, and resource planning. -Coordinates internally with other Division Executives and the Borough Commissioners -Under supervision, collaborates with the Executive Team to develop and implement strategic plans for the Division of Bridges. -Knowledge of FOIL and Litigation processes, Record Retention processes and the 311/Siebel & ARTS Customer Service systems. -Coordinates special projects at the request of the Chief of Staff -Drafting memos, background documents, presentation materials, reports, and other documents that distill complex issues. -Tracking follow up actions across the Division. -Supports ongoing professional development to strengthen skills and increase knowledge in relevant areas. -Represents the Chief of Staff at meetings within the Agency. -Assesses productivity of other units within the Division through written and oral reports from subordinates, regular staff meetings and direct observation. Ensures staff are informed of Agency goals and objectives. *TO BE CONSIDERED FOR THIS POSITION CANDIDATES MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE STAFF ANALYST. PLEASE INDICATE ON YOUR RESUME/ COVER LETTER. Minimum Qualifications 1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or 2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above. Preferred Skills 3-5 years of Executive support experience. Knowledge of MS Word, MS Excel, MS PowerPoint, MS Visio, and MS Outlook Ability to work well in a fast-paced environment. Ability to maintain confidentiality. Demonstrated ability to managing short- and long-term deliverables simultaneously. Strong interpersonal skills. Excellent communication (writing, public speaking, and presentation skills), adapting communication styles and messaging for different audiences. NYS Driver's License Familiarity with the Agency's overall mission and Divisions Experience preparing and giving presentations to small and large audiences. 55a Program This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/. Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.