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Extended Opportunity Programs and Services (EOPS) Supervisor

Foothill-De Anza Community College District

Dec 08, 2023
Extended Opportunity Programs and Services (EOPS) Supervisor HR EMPLOYMENT/CAREERS Initial Review Date: 10/27/23* Any complete applications received after the review date will only be forwarded to the hiring committee at their request. In addition, this position will become Open Until Filled after the initial Closing Date. Any complete applications received while the position is Open Until Filled will be reviewed by the hiring committee only upon committee request. Salary Grade: C4-66* Starting Salary: $8,464.44 (per month) plus benefits Full Salary Range: $8,464.44 - $11,349.25 (per month) The Foothill-De Anza Community College District is currently accepting applications for the supervisor position above. The Foothill - De Anza Community College District does not have a remote work policy. All employees are expected to be available to work in person and on-site per the requirement of the department. Foothill - De Anza Community College District Mission Statement: The mission of the Foothill-De Anza Community College District is student success and educational excellence. The district and its colleges provide access to affordable, quality educational programs and services that develop a broadly educated and socially responsible community that supports an equitable and just future for California and the global community. Every member of our district contributes to a dynamic instructional and learning environment that fosters student engagement, equal opportunity, and innovation in meeting the various educational and career goals of our diverse students. Foothill-De Anza is driven by an equity agenda and core values of integrity, inclusion, care for our students' well-being, and sustainability. JOB SUMMARY Under the direction of the Dean of Student Development & EOPS/CARE/NextUp at De Anza College, plan, organize and coordinate a variety of programs, projects and day-to-day activities related to the functions and activities of the Extended Opportunity Program and Services (EOPS), Cooperative Agencies Resources for Education (CARE) and NextUp programs. Train, supervise, and evaluate the performance of assigned staff. Maintain department databases and ensure compliance with district and state regulations that pertain to EOPS programs. Oversee the financial operations and distribution of program services and resources in accordance with established policy, rules and regulations. Ensure the completion and submission of annual reports to the State Chancellor's Office. DEFINITION: Under the direction of an assigned supervisor, plan, organize and coordinate a variety of programs, projects and day-to-day activities related to the functions and activities of the Extended Opportunity Program and Services (EOPS) and Cooperative Agencies Resources for Education (CARE) program; train, supervise, and evaluate the performance of assigned staff. EXAMPLE OF DUTIES AND RESPONSIBILITIES: Depending upon assignment, duties may include, but are not limited to, the following: Plan, organize and coordinate a variety of programs, projects and day-to-day activities related to the functions and activities of the EOPS and CARE programs. Interview, select and hire employees; supervise, assign, direct and schedule work activities; explain how duties are to be carried out. Evaluate the performance of assigned personnel; effectively communicate how the performance of duties will be measured; recommend promotions and rewards for service. Approve monthly time and attendance records and approve requests for time off and additional time worked, including any overtime worked and compensatory time worked/taken. Address and resolve a wide variety of concerns and complaints; adjust grievances; recommend transfers and reassignments. Counsel employees; address performance problems through corrective disciplinary action; suspend and/or terminate personnel according to established policies and procedures. Plan, coordinate and arrange for appropriate training for assigned personnel; develop and initiate departmental activities, orientations and in-services to review policies and procedures of the program, the College and changes on State regulations. Determine EOPS eligibility; oversee student intake, financial aid, and registration procedures. Oversee the preparation and implementation of EOPS and CARE program plans; facilitate meetings to evaluate and expand program plans. Provide technical expertise, information and assistance to the administrator regarding EOPS and CARE program functions; assist as needed in the formulation and development of policies, procedures, and programs. Oversee and participate with the preparation of EOPS and CARE final reports for the State Chancellor's office; maintain and expand systems for the collection and analysis of data for EOPS and CARE reports. Communicate with District administrators, personnel and outside organizations to coordinate activities and programs, resolve issues and conflicts and exchange information. Oversee development and preparation of the annual preliminary budget for the EOPS and CARE programs; control and authorize expenditures in accordance with established limitations. Attend and conduct a variety of meetings as assigned; participate on campus and community committees promoting the needs and interests of EOPS and CARE students; prepare agendas for meetings as appropriate. Supervise outreach activities for EOPS and CARE. Perform related duties as assigned. EMPLOYMENT STANDARDS: Knowledge of: Various programs, projects and day-to-day activities related to the functions and activities of the EOPS and CARE programs. Budget preparation and control. Oral and written communication skills. Principles and practices of supervision and training. Applicable laws, codes, regulations, policies, and procedures. Interpersonal skills using tact, patience and courtesy. Operation of a computer and assigned software. Record-keeping techniques. Ability to: Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Plan, organize and coordinate a variety of programs, projects and activities related to the day-to-day functions and activities of the EOPS and CARE programs. Supervise and evaluate the performance of assigned staff. Communicate effectively both orally and in writing. Interpret, apply and explain rules, regulations, policies, and procedures. Establish and maintain cooperative and effective working relationships with others. Operate a computer and assigned office equipment. Analyze situations accurately and adopt an effective course of action. Meet schedules and time lines. Work independently with little direction. Plan and organize work. Prepare and maintain assigned records and reports. MINIMUM QUALIFICATIONS: Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Any combination equivalent to a bachelor's degree in business administration or related field AND three (3) years experience including program development and implementation. WORKING CONDITIONS: Environment: Office environment. Constant interruptions. Physical Abilities: Hearing and speaking to exchange information in person and on the telephone. Dexterity of hands and fingers to operate a computer keyboard. Vision to read various materials. Standing for extended periods of time. Bending at the waist, kneeling or crouching. Lifting, carrying, pushing or pulling objects up to 20 lbs. APPLICATION PACKET: A District on-line application on http://hr.fhda.edu/careers/. In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion. A cover letter addressing your qualifications for the position. A current resume of all work experience, formal education and training. If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date. Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date. You may also visit our “Applicant Information” to assist with technical difficulties at: http://hr.fhda.edu/careers/a-applicant-instructions.html CONDITIONS OF EMPLOYMENT:* Position: Full-Time, Categorical Funded, 12-months per year Starting date: As soon as possible upon completion of the search process. Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html. Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant. For more information about our application process contact: Employment Services Foothill-De Anza Community College District 12345 El Monte Road Los Altos Hills, California 94022 Email: employment@fhda.edu http://hr.fhda.edu/ To apply, visit https://fhda.csod.com/ux/ats/careersite/4/home/requisition/1426?c=fhda jeid-1d869f66ac13cf4784309e138a27383c