Associate, IGNC
About Palladium:
Palladium is a global company working to design, develop and
deliver positive impact on the lives and livelihoods of people around the
globe; broaden access to health, water, power, and infrastructure; build
enduring, sustainable, and transformative institutions and market systems to
address global challenges; and conserve the natural world. We operate in over
90 countries and have a workforce of 4,000 talented, motivated, and diverse
staff of all religions, races, languages, and gender identities.
This Opportunity:
Palladium's Inclusive Growth and Natural Capital Practice (IGNC) is
seeking expressions of interest for outstanding professionals to join us as Associates. As an early
career-level professional in the portfolio, the Associate(s) will bring project
management experience and technical curiosity to both project delivery and
business development. The Associate(s) will support the startup,
administration, and management of projects and, through business development,
contribute to Palladium Americas' growth and impact around the world.
The Associate serves
as part of a Project Management Unit (PMU) that is responsible for the
management and delivery of a specific project. The Associate position supports
the management of effective and efficient financial and compliance activities
to deliver work in accordance with contractual obligations, company policies,
local country settings, and client rules and regulations. The Associate is a
valued member of the team completing a variety of tasks that are critical to
high-quality project management.
Location and Compensation:
The position is based in Palladium's
Washington D.C. office.
For our prospective employees in the United States, please note
that the full-time equivalent annual base salary for this position is expected
to range from $52,000 to $65,000, and successful candidates may also be
eligible for additional, variable incentive compensation dependent on the role.
For part-time employees, the salary will be prorated based on the actual number
of hours worked.
Please be advised that a final salary offer will be based on
various factors, including but not limited to your qualifications, education,
experience, skills, seniority, performance, and Palladium's business or
organizational needs.
If you have any questions or concerns regarding the compensation
for this position, please do not hesitate to reach out to us. We value your
interest in our company and appreciate the opportunity to discuss this
opportunity with you.
You and Your Career:
If you are a problem-solver, collaborator, and doer, and you have
expertise in verbal/written communication, organization and attention to
detail, we are interested in hearing from you.
We are a learning organization and provide growth opportunities
from the start. We pride ourselves on giving you the freedom, resources,
and guidance to chart a fulfilling career!
Reporting Lines:
- The role reports directly to a Manager or a Senior Manager, depending on project assignment(s)
Primary
Duties and Responsibilities:
Project Management
- Support project start-up and closeout
- Serve as a liaison between the project and the Process
Excellence Hub
- Contribute to the preparation and maintenance of project
specific components of the project management manual
- Learn and contribute to training of project staff on company
policies, procedures, and guidelines and client rules and regulations
(covering for example: security, occupational health and safety, risk
management, planning, human resource management, monitoring, reporting,
finance, procurement, logistics, IT, communications, audit support and all
other such implementation matters)
- Participate in the development, review, and tracking of
progress against project work plans
- Support the development and presentation of internal and
external reporting, (quarterly Internal Project Reviews, project risk
assessments, annual reviews, and client deliverables) and ensure these
outputs are fit for purpose
- Ensure project issues and risks are logged, monitored, and
updated in the issues and risk portal (aka register) and escalate risks
and issues to corporate/project leadership
- Learn to review procurements, budgets, reports, and other
documents to ensure compliance with relevant policies and procedures; may
conduct spot checks on processes and internal controls including reviewing
asset management procedures and updated asset registers for each project
- Support development of project subcontractor and grants
management procedures compliant with both internal policies and
procedures, and client rules and regulations
- Assist with internal PMU administration, including drafting
weekly meeting agendas, tracking tasks, maintaining calendars and deadline
reminders
- Work towards anticipating project needs and providing
compliant, flexible recommendations on processes, or assigned
responsibilities, such as suggesting adequate timelines for reviews and
coordination between HQ and field offices, proactively handling PMU
administrative tasks, etc.
- Contribute to technical assistance through reviews, engaging
in work planning and discussions with the field team, etc. to build skills
with the goal of taking on a more senior role, such as manager, project
delivery or a functional area
Contract and Client Relationship
Management
- Support the monitoring and maintenance of compliance with
head/prime contracts
- Manage and support contract amendments as required
- Provide inputs and support to other PMU members on any client
communication or reporting needs
Financial Management
- Support monitoring expenditure against budgets and forecasts,
including staff costs, operating expenses and procurements; reconciles and
reports on all advances monthly
- Assist with project financial and cash-flow planning, process
monthly Funds Transfer Requests and payments for assigned projects
- Review cashbooks / field vouchers and ensure supporting
documentation is complete
- Help coordinate service providers and process work orders and
invoices
- Assist with internal financial reporting and tasks including
accruals and reviewing client invoices
- Support preparation of contract action requests (i.e.,
travel, personnel additions/changes, subcontracts, grants, budget
realignment, etc.)
- Support audit processes and ensures retention of project
records is compliant with company policy
Human Resource Management and
Recruitment
- Coordinate input and support from HR for recruitment and
contracting staff and consultants
- Coordinate project staff recruitment and due diligence (i.e.,
posting job descriptions, due diligence, compliance spot checks, biodata
verification, record retention, and contract preparation and onboarding)
- Maintain project data on relevant systems for short-term and
long-term staff and consultants
- Support the mobilization and demobilization of all
international staff (short-term and long-term) including contracting,
travel management, security, approvals, payments and induction
Business Development / Other
- Contribute to company growth by supporting well-managed
projects, ensuring Palladium is seen positively by clients for
consideration in future business development
- Participate in capture planning, providing inputs on
implementation requirements
- Provide inputs to proposals and opportunity research as
requested
Essential Criteria:
- Project management experience and demonstrated experience
with one of the standard project management software (e.g. Microsoft
Planner)
- Experience with budget management and forecasting
- Ability to work with respect and dignity for all colleagues
and contribute to a cooperative team working environment
- Excellent written and verbal communication skills, in English
- Financial acumen and the ability to interpret and analyze
financial reports
- Basic understanding of management including organizational
skills and attention to detail
- Sound problem-solving and decision-making skills
- Ability to work both independently and as a part of a team
when required
- Professional
Expertise/Competencies Preferred:
- Experience implementing USAID-funded programs
- Proficiency in a second language relevant to a developing
country context
Equity,
Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and
inclusion into everything we do. We welcome applications from all sections of
society and actively encourage diversity to drive innovation, creativity,
success and good practice. We positively welcome and seek to ensure we achieve
diversity in our workforce; and that all job applicants and employees receive
equal and fair treatment regardless of their background or personal
characteristics. These include: (but are not limited to) socio-economic background,
age, race, gender identity and expression, religion, ethnicity, sexual
orientation, disability, nationality, veteran, marital or Indigenous
status.
Should
you require any adjustments or accommodations to be made due to a disability or
you are a neurodivergent individual or for any other circumstance, please email
our team at accessibility@thepalladiumgroup.com and we will
be in touch to discuss.
Safeguarding - We define
Safeguarding as "the preventative action taken by Palladium to protect our
people, clients and the communities we work with from harm". We are committed
to ensuring that all children and adults who come into contact with Palladium
are treated with respect and are free from abuse. All successful candidates will be subject to
an enhanced selection process including safeguarding-focused interviews and a
rigorous due diligence process.