Senior Administrative and Program Associate

General Notes

You'll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university faculty and staff, thereby enhancing the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

• Voluntary Vision, Dental, Life, and Disability insurance options

• Generous paid vacation, sick time, and holidays

• Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Robust free training access through LinkedIn Learning plus professional conference opportunities

• Tuition assistance

• Expansive employee discount program including athletic tickets

• Free access to UT Austin's libraries and museums with staff ID card

• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

• For more details, please see:and.

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

To provide program and administrative support for the Civitas Institute and School of Civic Leadership (SCL). Process associated business services and events with customer service emphasis to students, staff, faculty, and guests.

Responsibilities

• Assist with various research and public affairs projects as necessary - assembling research-related materials for events, updating web site pages, tracking feedback and responses from Civitas and SCL stakeholders.
• Assist with program logistics and general event support, including staffing public events, coordinating speaker and guest travel arrangements, and creating, processing, and maintaining travel documents (including processing staff RTAs and travel reimbursements).
• Assist with various administrative projects as necessary - facilities services requests, payments, ordering and reimbursements.
• Manage office supplies and equipment needs such as water, copier, and conference rooms. .
• Other duties as assigned.

• Bachelor's degree
• Demonstrated interest in the mission of SCL and the mission of the Civitas Institute.
• Excellent interpersonal, verbal, and written communication skills.
• Demonstrated organizational skills and ability to manage multiple tasks simultaneously to meet deadlines in a timely manner.
• Proficiency with Microsoft Office suite.
• Ability to interact and maintain productive working relationships with a broad population of faculty, staff, and students and maintain a positive and professional demeanor.
• Ability to take initiative and work both independently and as a team member.

Relevant education and experience may be substituted as appropriate.

• Experience using UT mainframe, and other UT applications.
• Knowledge of the UT policies and procedures.
• Experience planning, budgeting, and executing small to mid-sized events, including vendor coordination.
• Advanced skills in the use of Microsoft Office applications.

$55,000 + depending on qualifications

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• Regular weekday hours required.

• Some evening or weekend availability required.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.