Senior Administrative Associate - UT For Me

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Job Details:

Must be eligible to work in the United States for any employer on a full-time basis.

The Senior Administrative Associate will provide administrative support to the UT for Me - Powered by Dell Scholars program for Pell-eligible first-time in college students at the University. Includes management of day-to-day operations, oversight of the shared student data management tool, event and meeting support, and responsibility of relevant business transactions within the unit. Maintains the general email account to provide direct and timely communication to ~9000 students and routing to appropriate team member or constituent. Serves as a critical member of the UT for Me team, with an opportunity to enhance processes and efficiency in a fast-paced and creative environment.

• Manage student data collection processes, check-ins, and program email accounts.
• Develop, implement, and review program operational policies and procedures.
• Provide reports on student data and space usage to UT programs team.
• Create administrative tools to track student requests with transparency and efficiency.
• Serve as liaison with business services office and administrative team member(s) to process travel, payments, vouchers, events, and other business operations.
• Support special projects as instructed by the Program Director and Deputy Director.
• Communicate with on- and off-campus partners on behalf of UT for Me programs team.

Bachelor's degree and three years of clerical and/or administrative experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level; or high school graduation or GED and seven years of clerical or administrative experience. Strong written and verbal communication skills. Strong personal skills, with the ability to effectively communicate and build relationships with students and professionals.

Relevant education and experience may be substituted as appropriate.

Experience at UT Austin with Smartsheet, UT Market, FRMS, Qualtrics, SEATS, Advisors' Toolkit, and DEFINE. Experience at UT Austin handling purchasing, payments, and travel. Experience scheduling meetings and keeping a calendar. Experience working with college students or high school students in a college readiness capacity, orientation, counseling, advising, retention, student life, residence life, service learning, financial aid counseling, or closely related field.

$50,000 + depending on qualifications

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• [PDF]
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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.