Call for CVs - Office Management Specialist

Dexis Consulting Group
United States, D.C., Washington
Nov 06, 2024
Dexis is a professional services firm that solves the most pressing social challenges in complex environments, paving the way for a more secure and prosperous world. Dexis embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions. At Dexis, you will experience a corporate culture of inclusiveness, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded. About the Position Dexis is seeking Management Professionals to support a Task Order providing the U.S. Department of Defense (DOD) Office of the Under Secretary of Defense, Policy (OUSD(P)) with Office Management Services (OMS) support. Staff will focus on providing executive-level services including office management, calendar and schedule management, travel planning and processing, correspondence management, human resource management, security support, resource management, and event support. Responsibilities Assist office management procedures, including Identifying, planning, directing, coordinating, developing, and implementing innovative process improvements to OMS and other enabling services throughout the organization. Support travel requirements through authorizations and vouchers for Principal Directors and above, assisting with obtaining passports and visas for official travel, facilitating compliance with the Foreign Clearance Guide, preparing Aircraft and Personnel Automated Clearance System (APACS) requests, and preparing visit requests. Support office scheduling processes including arranging meetings, managing calendars, collecting and assembling daybooks, serving as the point of contact for scheduling questions and requests, event support, and managing visitor logistics. Support correspondence efforts throughlogging, reviewing, distributing, and monitoring correspondence. Manage human resources requirements, including facilitating in- and out-processing of personnel, assisting with preparing and tracking requests for permanent or temporary personnel, and assisting with the government performance management programs. Facilitate security requirements, including personnel security clearances and building access requests. Onboard new OMS staff by establishing, implementing, maintaining, and documenting appropriate onboarding processing, and training materials. Program management, to include on-site leadership, supervision, and management of contractor personnel. Qualifications Bachelor's degree. At least three (3) years' experience in project management, including requirements gathering, office management, administrative logistics, event coordination and execution, and human resources. Active TS/SCI clearance required. Preferred Requirements: 3-5 years of management experience, office administrative support, and other OMS experience, ideally in DoD operating environments; Demonstrated ability to align needed subject matter experts to identified requirements, such as logistics, human resources, travel, and security; Highly organized with an eye for detail; Experience working in DoD, OUSD(P), or DCSA office environments preferred. Dexis is on a mission to help solve today's most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is "find a way or make a way" - that's how Dexis goes "all in." How will you? If you are passionate about this opportunity, apply now! Only those applicants who meet the above criteria will be contacted for interview. Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law. As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks. If you are hired for a position that is paid from the Dexis home office, you will be required to submit proofthat you have received the COVID-19 vaccine unless you qualify for a legally recognized medical or religious exception to the vaccine requirement. This does not apply to AL, AZ, FL, KS, MT, NH, ND, or TX residents.