Grant & Contract Adminstr III
Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 11184
Full/Part Time: Full Time
Org Marketing Statement
The University of Texas at San Antonio is a Hispanic Serving University specializing in cyber, health, fundamental futures, and social-economic development. With more than 34,000 students, it is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service. The university embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property-for Texas, the nation and the world. Learn more , on or on , , or .
UTSA, situated in a global city that has been a crossroads of peoples and cultures for centuries, values diversity and inclusion in all aspects of university life. As an institution expressly founded to advance the education of Mexican Americans and other underserved communities, our university is committed to ending generations of discrimination and inequity. UTSA, a premier public research university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each voice.
Posting End Date: This position is open until filled, application review will commence on 1/3/2024. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Salary Range: commensurate with education, experience and qualifications.
Hours: up to 40 hours per week, exempt.
Required Application Materials:
- Resume is required.
- Cover Letter is preferred.
Essential Functions
Job Summary - Level I
Under close supervision, supports pre-award and post-award services related to proposal preparation and review, and award administration. Supports the financial and administrative management requirements of grant and contract proposals, awards, and transactions to ensure compliance with institutional and sponsor policies.
Salary Range: up to $60,000 annually commensurate with experience and skills.
Core Responsibilities - Level I
- Assists with "cradle to grave" institutional support of grants and contracts.
- Administratively reviews, and recommends approval of routine grant or contract proposals, budgets, and award management transactions, and obtains and verifies necessary compliance approvals.
- Reviews terms and conditions of routine grant, contract, and subcontract proposals and awards from various sponsors.
- Reviews and recommends approval or rejection of award management requests and financial transactions within established thresholds.
- Engages and advises principal investigators, unit research administrators, college representatives, and management on proposals/awards terms and conditions.
- Provides interpretation of routine policies and procedures to principal investigators, college representatives, and management.
- Consults senior professionals with unusual or complex issues.
- Demonstrates UTSA core values: Integrity, Excellence, Inclusiveness, Respect, Collaboration and Innovation.
- Performs other duties as assigned.
Required Qualifications - Level I
- Bachelor's degree or equivalent attained through professional level experience.
- Minimum one year of relevant experience or equivalent combination of relevant education and work experience.
- Develops understanding of research administration guidelines of Federal and non-Federal sponsors supporting research.
- Develops knowledge of compliance regulations in all areas of research administration.
- Develops understanding of OMB circulars/Uniformed Guidance.
- Familiarity with generally accepted accounting principles.
- Proficiency with computer and information management systems, demonstrated expertise in the use of spreadsheets in financial analysis and fiscal management.
- Develops understanding of all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.
- Develops understanding of applicable compliance requirements related to the use of human or animal subjects in research, financial conflicts of interest, and biosafety.
Job Summary - Level II
Under moderate supervision, provides pre-award and post-award services related proposal preparation, review, approval, and award administration. Uses grant and contract concepts to manage moderate volume and transactions. Supports the financial and administrative management requirements of grant and contract proposals, awards, and transactions to ensure compliance with institutional and sponsor policies.
Salary Range: up to $65,000 annually commensurate with experience and skills.
Core Responsibilities - Level II
- Provides "cradle to grave" institutional support of grants and contracts.
- Administratively reviews, approves, and submits routine grant or contract proposals, budgets, and award management transactions, obtains and verifies necessary compliance approvals.
- Negotiates terms and conditions of routine grant, contract, and subcontract proposals and awards from various sponsors.
- Reviews, approves or rejects award management requests and financial transactions within established thresholds.
- Engages and advises principal investigators, unit research administrators, college representatives, and management on policies, best practices, and proposals/awards terms and conditions.
- Provides policy and procedure interpretation to principal investigators, college representatives, and management.
- Maintains professional relationship and serves as an institutional liaison with sponsor representatives.
- Consults senior professionals with unusual or complex issues.
- Demonstrates UTSA core values: Integrity, Excellence, Inclusiveness, Respect, Collaboration and Innovation.
- Performs other duties as assigned.
Required Qualifications - Level II
- Bachelor's degree or equivalent attained through professional level experience.
- Minimum of three years of relevant experience or equivalent combination of relevant education and work experience.
- Knowledge of research administration guidelines of Federal and non-Federal sponsors supporting research.
- Maintains current knowledge of compliance regulations in all areas of research administration.
- Knowledge with Federal Acquisition Regulations Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of F&A rates and other complex concepts in research administration.
- Knowledge with OMB circulars/Uniformed Guidance.
- Knowledge of generally accepted accounting principles.
- Proficiency with computer and information management systems, demonstrated expertise in the use of spreadsheets in financial analysis and fiscal management.
- Knowledge of all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.
- Knowledge of applicable compliance requirements related to the use of human or animal subjects in research, financial conflicts of interest, and biosafety.
Job Summary - Level III
Under minimal direction, provides pre-award and post-award services related to proposal preparation, review, and approval, and award administration. Uses advanced grant and contract concepts to manage moderate volume and transactions. Supports the financial and administrative management requirements of grant and contract proposals, awards, and transactions to ensure compliance with institutional and sponsor policies.
Salary Range: up to $72,000 annually commensurate with experience and skills.
Core Responsibilities - Level III
- Provides "cradle to grave" institutional support of grants and contracts.
- Utilizes advanced knowledge of processes, policies, and regulations to coordinate and administer multiple programs, and projects.
- Administratively reviews, approves, and submits moderately complex grant or contract proposals, budgets, and awards such as grants/contracts which require task budgets, option years, multiple investigators, and multiple sub awards, obtains and verifies necessary compliance approvals. May be eligible for delegated institutional signature authority.
- Negotiates terms and conditions of moderately complex grant, contract, and subcontract proposals and awards from various sponsors.
- Reviews, approves or rejects award management requests and financial transactions.
- Engages and advises principal investigators, unit research administrators, college representatives, and management on policies, best practices, and proposals/awards terms and conditions.
- Provides policy and procedure interpretation to principal investigators, college representatives, and management.
- Maintains professional relationship and serves as an institutional liaison with sponsor representatives.
- May develops and recommends procedures, standards, and guidelines.
- Demonstrates UTSA core values: Integrity, Excellence, Inclusiveness, Respect, Collaboration and Innovation.
- Performs other duties as assigned.
Required Qualifications - Level III
- Bachelor's degree or equivalent attained through professional level experience.
- Minimum of five years of relevant experience or equivalent combination of education and work experience.
- Advanced understanding of research administration guidelines of Federal and non-Federal sponsors supporting research.
- Maintains current knowledge of compliance regulations in all areas of research administration.
- Knowledgeable about Federal Acquisition Regulations Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of F&A rates and other complex concepts in research administration.
- Advanced knowledge of OMB circulars/Uniformed Guidance.
- Knowledgeable of generally accepted accounting principles.
- Proficiency with computer and information management systems, demonstrated expertise in the use of spreadsheets in financial analysis and fiscal management.
- Experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.
- Knowledgeable in applicable compliance requirements related to the use of human or animal subjects in research, financial conflicts of interest, and biosafety.
Additional Information
- UTSA is a tobacco free campus.
- This is a security sensitive position. Employment is contingent upon a successful background check.
- Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
Working Conditions
- Office Environment.
- Requires use of personal computing equipment, telephone, multi-functioning printer and calculator.
- Requires the regular engagement of colleagues within and outside of the unit, principal investigators, unit business officers, and sponsor representatives.
This position will require working
both remotely in Texas and on campus (approximately five or more days on campus per month). Travel and parking expenses are the employee's responsibility. Applicants must be adaptable and open to working in both environments.
Equal Employment Opportunity
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.
To view the full job posting and apply for this position, go to
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The University of Texas at San Antonio
Feb 13, 2024