Facilities Project Manager

This position is being filled at either the Facilities Project Manager (Job ID: 64952) or Sr. Facilities Project Manager (Job ID: 64971). Applicants are encouraged to apply for the position level you are best qualified for, if in doubt please apply for both.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website.

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INITIAL REVIEW DATE (IRD)

Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 03-06-2024

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

Physical Planning, Development & Operations (PPDO) manages and oversees all University activities and services related to physical and environmental planning, design and construction, engineering, physical plant maintenance and operations, capital planning and space management, and the associated business services necessary to support these functions. The University's main campus is spread across more than 2,000 acres and includes over 500 buildings comprising more than 8 million square feet. The department includes operating budgets of over $54 million, manages a project portfolio of approximately $950 million, and employs over 370 full-time staff to carry forth the duties necessary for the campus' development and operation.

More information can be found at: https://ppdo.ucsc.edu/ppdo/index.html

JOB SUMMARY

The Facilities Project Manager operates independently as a project management professional in the planning, design, construction, and commissioning phases of small-scale to medium-scale non-capital and capital construction projects. The incumbent helps improve the design and performance of physical infrastructure and building engineering systems. Assigned projects may be new construction or alterations, including work inside buildings, site work, and exterior utilities. Project scopes may include architectural, structural, civil, mechanical, electrical, and landscape. Project management assignments will typically be from project inception through completion. The Facilities Project Manager oversees the conceptual phase of engineering studies, defining initial scope and budget, setting design criteria, obtaining project approvals; the design phase of managing the A&E design consultants, coordinating stakeholder input, design reviews, compiling bid documents, budget reconciliation, value engineering, and obtaining final approvals; and the construction phase of soliciting bids, awarding contracts, schedule management, submittal review, project meetings, utility shutdown coordination, inspections, progress reports, payment review, change order negotiations, budget management, start-up, commissioning, and contract closeout, including warranty work. Job emphasis will be on delivering projects that meet the functional design requirements, are reliable, easily maintained, energy efficient, sustainable, have low visual impact, and have a long operating life. Turnover of fully functioning systems to campus operation personnel (Physical Plant Services) is a high priority.

APPOINTMENT INFORMATION

Budgeted Salary: $115,000 - 135,000/annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: FAC PROJECT MGT SPEC 3 (007078)

Travel: Up to 25% of the time

JOB DUTIES

35% - Project Management

• Bids or negotiates construction contracts, reviews and manages construction activities, including contractor's schedule, RFIs, Submittals, Change Order Requests, and Punch List. Specializes and focuses on monitoring construction milestones and critical path activities.

20% - Design Development

• Hires architectural, engineering, and consultant firms to develop project requirement definitions and design criteria; prepares layouts and detail drawings; provides expertise, direction, and management of the architects and engineers.
• Reviews cost estimates, establishes project schedule and budget, and reviews with clients.
• Ensures plans and specifications conform to all building codes, University, and the Office of the President requirements and regulations.

10% - Planning

• Formally establishes project plan, including working with other units, departments, and the Office of the President (i.e., SMCP, Budget Office, and other Capital Project Units) to facilitate this effort and ensure funding transfers.

10% - Programming

• Meets with clients to help define both project scope and program.
• Manages the project program.

10% - Conflict Resolution

• Acts as a liaison among project participants and resolves problems or conflicts, including recommending a range of solutions to disputed issues or contractor claims.

5% - Closeout

• Ensures project is properly closed out and Operations and Maintenance Manuals and record drawings are turned over to Physical Plant Services.
• Ensures training is provided for campus stakeholders.

5% - Reporting

• Creates a project schedule and budget in project management software, including systematic reporting and updating of project status as required by the University, regulatory agencies, and the Office of the President, which may include monthly written reporting and KPIs.

5% - Organizational Activities

• Performs organizational, departmental, and administrative activities not directly relating to projects, including serving on committees representing department or unit.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and/or equivalent experience/training.
• Thorough working knowledge of building and construction practices, design, construction contract administration, and California Building Codes, including a full understanding of industry standards.
• Ability to administer a construction project through all phases of construction including contract document assembly, budgetary estimating, obtaining approvals, bidding, addendums, contract award, submittals, scheduling, progress meetings, contract compliance, change order negotiations, commissioning, punch list, contract closeout, and enforcement of warranty period.
• Comprehensive project management skills, including skills to manage complex projects. Minimum six years of progressively responsible experience in construction project management.
• Demonstrated technical familiarity with at least five building systems or project disciplines, including Architectural, Civil, Building Envelope, Landscape, Hardscape, HVAC, Process/Hydronic Piping, BMS, Plumbing, Fire Protection, Fire Alarm, Electrical, Lighting, Elevators, Life Safety, Site Work, and Underground Utilities.
• Proven analytical, organizational, and problem recognition/avoidance/resolution skills.
• Comprehensive written communication skills.
• Comprehensive verbal and interpersonal communication skills, including highly developed political acumen. Proven ability to communicate complex technical concepts clearly and understandably to a non-technical audience.
• Proven ability to manage contractors and consultants while maintaining compliance with the agreed-upon scope of work and budget.
• Strong computer skills and knowledge of software programs including, but not limited to, MS Office, MS Project, Adobe Acrobat, Bluebeam, AutoCAD, and database systems (FAMIS, Tririga, Filemaker, or equivalent).
• Work experience requiring team and consensus building, facilitation, and public speaking skills.
• Ability to prepare clear, concise, and professional reports and correspondence.
• Ability to work effectively with project stakeholders and be responsive to their needs.

PREFERRED QUALIFICATIONS

• Bachelor's degree in Engineering, Project Management, or Construction Management.
• LEED AP or Green Associate.
• Project Management Professional (PMP).
• Knowledge of the University, including its infrastructure and short and long-range strategic building plans.
• Familiarity with Public Works contract law and statutes.
• Experience with energy efficiency projects, including payback periods and cost-benefit analysis.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Must possess a valid license to drive in the state of California.
• Ability to perform work in a rugged physical environment and inclement weather with challenging infrastructure requirements.
• Ability to do occasional work in confined spaces such as attics and trenches while bending, stooping and/or kneeling with the possibility of being exposed to live electrical circuits and machinery.
• The selected candidate has the option to work a hybrid work schedule. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• Ability to work occasional evenings and weekends as directed.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to travel to multiple work locations on and off campus.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the Clery Act), the Annual Security and Fire Safety Report (ASFSR) is available at: https://drive.google.com/file/d/1hUBiz3WS3zErEGOhSOu7KZZPzGkTwr_2/view?usp=sharing. This report is published by October 1st of each year and includes current institutional policies and procedures concerning campus safety and security; fire safety and evacuation policies; sexual misconduct and relationship violence reporting and response protocols; and crime and fire statistics for the three previous calendar years. A paper copy of the ASFSR is available upon request by contacting the UCSC Police Department at 114 Carriage House Rd., Santa Cruz, CA 95064, or by calling 831-459-2231 Ext. 1.

EEO/AA

University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination