Temporary Senior Administrative Associate - Department of Population Health - (UTEMPS)

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time. Please no phone calls or emails. The projected end date for this temporary assignment is August 31, 2024.

Reports to the Senior Administrative Program Coordinator of a growing Center with many highly complex decisions, exercising great initiative and judgment. They will also be responsible for travel arrangements, room scheduling, event planning, processing, and reconciling payments. To assist the Senior Administrative Program Coordinator in establishing the Texas Institute for Sexual and Gender Minority Research Center processes, with little supervisory direction, and for supplying financial and other factual information from various sources.

• Administrative Support: Support Institute members with calendaring, room reservations, mail distribution, purchase requests, payment processing, reconciliation of expenses, and processing travel arrangements & reimbursements.

• Retain records in accordance with applicable record retention policies. Event Support: Plan, coordinate, and execute Institute events (seminars, meetings, or luncheons/dinners, etc.). Other duties as assigned by supervisor.

High school diploma or GED and at least seven years of Clerical experience, including one year at either the Administrative Assistant or the Administrative Associate level, or Bachelors Degree and at least 3 years clerical experience, including one year at either the Administrative Assistant or the Administrative Associate level. Effective communicator with excellent oral, written, and interpersonal communication skills. Demonstrated problem-solving and critical-thinking skills. A self-starter - ability to work efficiently and flexibly in a fast-paced environment with minimal guidance. Outstanding organizational and time-management skills. Highly detail-oriented. Professional demeanor with tact and respect at all times. Ability to address individuals and information with a high degree of sensitivity and confidentiality in various delicate, formal or urgent situations. High level of proficiency with Microsoft Office programs: Excel, PowerPoint, Word, Outlook, Visio, Smartsheet, etc. Relevant education and experience may be substituted as appropriate.

High school diploma or GED and at least seven years of Clerical experience, including one year at either the Administrative Assistant or the Administrative Associate level, or Bachelors Degree and at least 3 years clerical experience, including one year at either the Administrative Assistant or the Administrative Associate level. Effective communicator with excellent oral, written, and interpersonal communication skills. Demonstrated problem-solving and critical-thinking skills. A self-starter - ability to work efficiently and flexibly in a fast-paced environment with minimal guidance. Outstanding organizational and time-management skills. Highly detail-oriented. Professional demeanor with tact and respect at all times. Ability to address individuals and information with a high degree of sensitivity and confidentiality in various delicate, formal or urgent situations. High level of proficiency with Microsoft Office programs: Excel, PowerPoint, Word, Outlook, Visio, Smartsheet, etc. Relevant education and experience may be substituted as appropriate.

$18.94 + depending on qualifications

• Attire: Business Casual

• Standard Office Environment, Use of manual dexterity, Repetitive use of a keyboard at a workstation, Lifting, pushing, or pulling, Standing

• Hours per week - 19

• The work schedule is from 8:00 a.m. to 5:00 p.m.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.