Engaged Grants Program Manager

The Engaged Grants Program Manager supports the management of community engaged grants sponsored by the Clinical and Translational Science Institute (CTSI) community engagement core known as CEARCH (Community Engagement to Advance Research and Community Health), through program coordination, grants management, evaluation, data management and partner engagement. CEARCH advances solutions to health issues important to all Minnesota communities by supporting bidirectional, authentic, research partnerships that address health inequities. This role supports all aspects of the grant making work of CEARCH including administering, monitoring, and coordinating two community engaged research grant mechanisms and facilitating the support of community and academic grantee partners. This position works under the direction of the CEARCH Assistant Director and functions collaboratively to assist in CEARCH program and administrative planning and program implementation.

This role is hybrid, requiring 1-2 in-office days per week, with Wednesdays as our current in-office day. The expected salary range is $65,000-$70,000.

Job Duties

(60%) Grantmaking program management

• Provide project management and administrative management for CEARCH Engaged Grantmaking Workgroup which provides oversight and direction for the grant process.
• Manage CEARCH grant-making processes in coordination with internal partners including RFA development/updates, proposal submissions/review/selection processes, grantee notification, orientation, team check ins and relationship building.
• Coordinate continuous improvement measures by tracking and monitoring funded projects, coordinating with CTSI Finance and Clinical Research Support Center staff to ensure that all required budgetary, regulatory, and reporting processes are completed.
• Organize, co-design and co-implement grantee orientation and networking meetings/events, in collaboration with CEARCH Engaged Grantmaking Workgroup.
• Develop and implement respectful communication with grantees regarding expectations, program changes, availability of CTSI services, and funding and dissemination opportunities and respond to inquiries and requests from grantees as needed.
• Leverage CTSI, CEARCH and other groups and resources to support grantees.
• Analyze project and program data to inform and recommend program improvements to community and university stakeholders on programmatic activities.
• Assist with technical assistance and consultations to potential CEARCH grant applicants, including partner matching for collaborative projects.

(25%) Community outreach and communications

• Prepare presentations and assemble informational materials for professional and lay audiences.
• Interact with and foster collaborative relationships with faculty, staff and community members to plan and implement CEARCH programs.
• Coordinate with CTSI Communications on promotion of grant opportunities and highlighting grantee successes.
• Represent CEARCH at relevant external community events, and internal workgroups and consortia.

(15%) Evaluation and Reporting

• Collaborate in the development of reports, publications, and presentations on CEARCH program implementation and outcomes, including on annual reporting to NIH funders.
• Collect quantitative and qualitative data to measure project progress, outcomes, and partnership processes by analyzing grantee reports, conducting interviews, periodic check-ins, surveys, and searches for publications.
• Monitor progress of grants and make recommendations for improvements in consultation with CEARCH leadership, e.g., sustaining partnership and work over time; potential next steps.
• Create and maintain dashboards and data visualization processes with different software (i.e. Smartsheets and Tableau) to monitor and evaluate program progress and outcomes by maintaining CEARCH databases, implementing data tracking and monitoring processes.
• Work with CEARCH and CTSI Monitoring and Evaluation team to coordinate data collection and reporting on identified metrics and assure that all data elements are collected, entered and transmitted accurately.

All required qualifications must be documented on application materials.

Required Qualifications

• BA/BS degree and at least 5 years of work experience or advanced degree and 3 years of experience or a combination of related education and work experience to equal nine years.
• Education or experience in public health, community-based program management, or grants management.
• Experience with project coordination and management.
• Experience with program evaluation.
• Strong interpersonal skills, with the ability to collaborate effectively with diverse stakeholders and across teams.
• Excellent written and oral communication skills.
• Demonstrated commitment to fostering a culture that values and promotes diversity, equity, and inclusion.

Preferred Qualifications

• Master's degree in related field.
• Familiarity with InfoReady and Zoho database software.
• Experience with REDCap web application.
• Proficiency with Google Drive, Docs, and G Suite programs and MS Word, Excel, and PowerPoint.

The University of Minnesota Clinical and Translational Science Institute (CTSI) mission is to accelerate and improve clinical and translational science research, education and improve health. CTSI provides consultation, training, support, and services to researchers and research teams across the translational continuum. CTSI is part of the national, NIH-funded Clinical Translational Science Award (CTSA) program/consortium that works together to improve the efficiency, quality, and impact of clinical and translational research and science.

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF)
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Please visit the for more information regarding benefits.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).