JSG Student Services - Administrative Assistant

Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

To assist the Student Services Office and Jackson School students.

• Provide administrative support to all JSG student services staff including but not limited to, scheduling appointments, maintaining multiple individual calendars, processing academic forms, updating and managing office's Canvas course content, appropriate routing of emails and phone calls, and overseeing special projects as assigned.

• Manage the JSG student center front desk by providing administrative support to student services staff, student-related activities, and hiring, training, and supervision of part-time student employee(s).

• Provide assistance to students and guests in person and over the phone. Determine work priorities and schedules. Collect and compile information.

• Monitor student center facilities and report maintenance requests promptly; work with facilities staff to expedite repairs. Maintain equipment and check-out logs such as for building keys, after-hours access, parking, etc.

• Oversee purchasing of office and event supplies for student services office initiatives and complete all associated paperwork for business services office. Verify required documentation and approvals for purchases, maintain procedures and records/logs relating to purchases, and submit final documentation by stated deadlines. Help reconcile office's credit card purchases after each statement closes.

• Responsible for receiving and processing requests to use student center facilities for events, meetings, etc. Provide requester with requirements and documentation for use of school facilities depending on their status, type of event, etc. Coordinate setup for meetings and events in the Jackson School student center.

• Serve as instructor/facilitator for 1-2 UGS 016 FIG Seminar student success courses offered to new JSG freshman each fall semester.

• Other related functions as assigned.

Diploma (High School) or GED plus 3 years of experience.

Bachelor's degree and one year of experience at the Administrative Assistant level, or high school graduation or GED and five years of clerical experience, including one year of experience at the Administrative Assistant level. One year of full-time equivalent applicable experience may be substituted for each thirty semester hours of college credit earned, or vice versa; however, a minimum of one year of applicable experience is required. Experienced problem-solving skills, quick learner, self-motivated, comfortable with change, and a high capacity for working with others to provide a range of services in a fast-paced office. Attention to detail and attendance are important to the success of the position.

Relevant education and experience may be substituted as appropriate

$45,000

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• Lifting and moving

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• [PDF]
• [PDF]
• [PDF]
• [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.