Temporary Administrative Associate - LBJ School of Public Affairs - (UTEMPS)

Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time. Please no phone calls or emails. The projected end date for this temporary assignment is July 22, 2024. The selected candidate must have a current/valid Texas driver's license with a clean driving record.

To serve as receptionist for the LBJ School and provide administrative support as a member of the Chief Business Officers team.

• Facilities: Oversee mailrooms and faculty/staff kitchens. Maintain office and kitchen supply inventories. Annually, organize mailboxes. Collaborate with student employees to ensure mailrooms and kitchens are clean, inviting, and well-stocked. Serve as a building safety contact. Back up the primary building contact as assigned. Projects: Support special projects as assigned. Receiving and Mail: Receive packages and mail. Maintain receiving logs and documentation. Coordinate distribution of mail with student employees. Maintain contact lists for former employees/building occupants. Forward or return misdirected mail.

• Assist faculty and staff with outgoing US and express mail shipments. Reception: Serves as professional receptionist for the LBJ School of Public Affairs. Greet faculty, staff, students, and the public in person, by phone, and by email. Answer questions and direct individuals to appropriate offices/employees. Maintain relevant logs and records. Ensure the Deans Office common areas are tidy, welcoming, and professional in appearance. Maintain the Deans Office conference room. Clerical support: Provide clerical support and provide on-site meeting support as assigned. Other related functions as assigned.

Bachelor's degree, one year of experience at the Administrative Assistant level, OR high school graduation or GED, and five years of administrative/clerical experience. Prior receptionist/front desk experience. Professional demeanor. Regular and punctual attendance is a must.

Bachelor's Degree 1 year+ of Administrative Assistant experience,

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three-year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

$22.00 + depending on qualifications

• Attire: Business Casual

• Work attire will normally vary between business casual and jeans depending on scheduled activities. Business attire may occasionally be required for events.

• Hours per week - 40

• Standard Office Environment, Repetitive use of a keyboard at a workstation

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• [PDF]
• [PDF]
• [PDF]
• [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.