Clerk to Council

In order to be considered for this position, applicants must successfully submit a completed application prior to the posting deadline. Applications submitted with incomplete or missing education and/or work experience sections will be considered incomplete and will not be reviewed. These applicants will be disqualified from consideration. The attachment of a resume to the application does not fulfill this requirement and will not prevent incomplete applications from being rejected. Education and work experience fields must be completed, regardless of the presence of an attached resume.

Once the posting closes, all applications will be reviewed. The information provided on the application will be utilized to determine whether or not each applicant meets the Minimum Requirements for this position as noted in the Job Description. We encourage all applicants to provide a comprehensive, concise history of their education, certification, licensing, and employment history. Please read the Minimum Requirements thoroughly and then demonstrate that you meet these requirements on your application.

For questions regarding this posting, please contact Sherry Christman, Human Resources Analyst at or 610-829-6382.

GENERAL PURPOSE
The Clerk to Council is responsible for administrative work directing the provision of staff support services for the County Council, and coordinating the activities with those of the County's executive branch. The individual in this position facilitates the accomplishment of the legislative process, develops and maintains ordinances, resolutions, motions, petitions and other documents, and represents the Council at government and community meetings.

This is an exempt, appointed position and serves at the pleasure of the members of County Council.

SUPERVISION RECEIVED
This position reports directly to the President of County Council, and County Council members.

SUPERVISION EXERCISED
This position is responsible for the supervision of the County Council Executive Secretary and Deputy Clerk to Council.

ESSENTIAL DUTIES OF THE POSITION
Makes logistical arrangements for, and prepares notices and agendas for, County Council regular and special meetings, and meetings of the standing committees.

Takes minutes of meetings and directs transcription and distribution of same.

May attend County and other organizations' meetings, recording discussion and decisions, and summarizing for Council's use.

May attend meetings of officials from other local, state, and federal levels, exchanging information.

May attend meetings of special interest and/or advisory groups to represent Council, determine issues of interest, and provide information about the Council.

Briefs new Council members of County government organization, functions, and operations.

Composes reports, memoranda, and correspondence for Council and/or Council member's use both internally and for external distribution.

Conducts research into issues of Council's interest and writes summary of research findings.

Monitors federal and state agency activities, proposals, and plans for actual and/or potential local impact.

Drafts ordinances, resolutions, motions, petitions, or other materials for subsequent Council review.

Receives and routes legislation from external sources for Council consideration.

Authenticates, indexes, and records all County acts and develops and issues annual codification of ordinances. Ensures entry of all Council motions, resolutions, and other action into official County records and maintains custody of same.

Conducts special studies and analyses, as directed by Council, to answer specific questions. Identifies applicable codes and/or regulatory requirements and determines the existence and/or extent of impact on issues under consideration. Makes verbal and/or written reports of findings.

Coordinates activities between Council and County agencies, securing information and explaining Council position and requirements on particular issues.

Prepares County Council annual budget, projecting expenditures, assembling supporting materials, and reviewing with Council President. Administers approved budget. Assists Council in preparing, reviewing, and adopting General Fund, Revenue Sharing, and other County Budgets.

Processes County and associated organization payroll.

*An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

REQUIRED MINIMUM QUALIFICATIONS

EDUCATION & EXPERIENCE - Graduation from an accredited college or university with a Bachelor's degree with major course work in public administration, political science, or a closely related field; AND

At least four (4) years of satisfactory full-time administrative or managerial experience in government at the local level, including two (2) years of experience supervising personnel; AND

Employee(s) assigned to this title will be required to possess and maintain a valid and current motor vehicle operator's license with an acceptable driving record.

Equivalent combination of education and experience may be considered.

KNOWLEDGE, SKILLS, AND ABILITIES
Thorough knowledge of the goals and objectives of public administration, particularly as they relate to the legislative process.

Thorough knowledge of the principles, practices, methods, and techniques commonly used in governmental legal research and development work.

Knowledge of local and state government organization and functional responsibilities.

Skill in identifying and interpreting statutory, regulatory, and other bureaucratic material and producing reports of same for use by individuals with varying interest, assignments, and availability.

Ability to establish and maintain effective working relationships with associates of both the executive and legislative branches, officials of other government agencies, and representatives from other government, community, public, and private organizations.

Ability to communicate effectively both verbally and in writing, including producing clear and accurate reports on various subjects and with multiple sources.

Ability to learn the specific functions, organization, and services of the County government.

Ability to learn specific state and local statues pertaining to the legislative process and regulatory requirements.

Knowledge of supervisory principles and practices.

Ability to operate a personal computer to enter information into and secure information from established programs.

Ability to read, write, speak, understand, and communicate in English to perform the duties of this position.

TOOLS AND EQUIPMENT
Telephone, personal computer (including word processing and spreadsheet software), calculator, writing implements, fax machine, copy machine, and paper shredder.

PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to walk, sit, talk, or hear.

The employee must occasionally lift and/or move up to ten (10) pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job

While performing the duties of this job, the employee works primarily in an office environment. The noise level in the work environment is usually quiet.

SELECTION GUIDELINES
Formal application, rating of education and experience, interview, and reference check as well as job related tests may be required.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

FLSA STATUS: FLSA EXEMPT (NOT ELIGIBLE FOR OVERTIME)
DESIGNATION: CAREER EXEMPT
PAY GRADE: CE-06
UNION STATUS: NON-UNION

Updated March 2024