Director of Business Office

Health, dental, vision, life, short-term and long-term disability insurance, flexible spending and dependent care accounts, health savings accounts, Michigan Public School Employees Retirement Systems or TIAA 401(a) 12% employer contribution, TIAA 403(b), generous sick and vacation time, paid holidays, modified summer schedule, YMCA membership, Wellness Program, tuition reimbursement and professional development support.

1

The Director of the Business Office administers and oversees business related functions for the College including, but not limited to, accounting, payroll, purchasing, accounts receivable and accounts payable. This position provides internal control support for the College, creating procedures and monitoring their compliance. This position provides direction, coordination, planning and evaluation of all activities within the Business Office.

This position supervises the Senior Accountant, Staff Accountant, Accounting Generalist and HR/Payroll Clerk.

Reports to the Vice President of Finance and Operations.

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate, but may be loud in areas of equipment operation.
The above statements are intended to describe the general nature and level of work being performed by personnel assigned into this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. Job related functions may be performed with or without accommodations.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Supervisory Responsibilities:

Lead and coordinate annual financial audit for the College and all programmatic financial audits.

Lead Foundation audit by performing workpaper review and account analysis. Lead quarterly Foundation fund accounting including bank reconciliations, investment change allocation, Due to From reconciliation, and financial statement preparation with assistance from Senior Accountant.

Assist Senior Accountant with the Single Audit and preparation of Schedule of Expenditures of Federal Awards ( SEFA).

Assist Vice President of Finance with preparation of monthly financial statements for presentation to Board of Trustees.

Directs, coordinates and verifies accuracy of College's payroll, including all reporting requirements in compliance with Internal Revenue Service, Quarterly 941 payroll reporting, Unemployment Insurance Reporting, MPSERS, Optional Retirement Plan, 403(b) and other benefits providers.

Annual W-2 preparation and filing.

Advises, informs and generally assists cost center managers on a regular basis with budget, financial and procedural concerns. Assists Vice President of Finance and Operations in the development of the annual general fund budget.

Analyzes General Ledger Accounts each month and reconciles to subsidiary accounts or documentation.

Develops procedures to ensure effectiveness, accuracy and timeliness of College accounting and internal control functions in accordance with generally accepted accounting practices.

Ensures the accurate and timely reporting of financial information required by external agencies, including but not limited to, state and federal agencies, institutional grants and student financial aid.

Reviews journal entries, college balance sheets and other accounting reports; research and correct out-of-balance funds and inter-fund adjustments.

Responsible for month end adjustments, reconciliation of prepaids, monthly and annual accruals, and periodic allocation of revenue and expenses.

Ensure monthly bank reconciliations are completed timely.

Oversight of accounts receivable and accounts payable review and reconciliation with assistance from Senior Accountant.

Monitors the operation and continued improvement of the procurement system required to identify, select, and acquire all materials and services for the College; monitors the open purchase order system, including the approval of all purchase orders; monitors the effectiveness of and compliance with internal controls over receiving operations.

Administers the business office records retention system to ensure all documentation maintenance and audit requirements are met.

Actively supports and participates in the college's continuous improvement process.

Any other duties as assigned.

Beth Berube, Director of Human Resources
Shena Meffer, Human Resources Specialist

Target application deadline date April 21, 2024