Sr. Administrative Coordinator

We are seeking a Sr. Administrative Coordinator who will support the mission of researching and treating cancer, by providing complex administrative and project support to faculty members and clinicians in the Division of Gastroenterology. This position will provide administrative services such as calendar management, meeting scheduling and coordination, event coordination, purchasing, and operational activities. This position will have a hybrid work schedule, with the ability to work remotely up to 2 days per week.

Specific Duties & Responsibilities

• Provides administrative support to faculty members as assigned.
• Coordinates and manages faculty electronic calendars (Outlook) and uses independent judgment to schedule meetings and resolve schedule conflicts.
• Arranges and manages virtual meetings, interviews and events as requested.
• Arranges travel for faculty as required.
• Uses Concur to process reimbursements for faculty for travel and other expenses as appropriate.
• Utilizes SAP to pay invoices for products and services.
• Monitors and addresses communication from anyone who needs administrative assistance in a timely manner.
• Makes arrangements for and manages visitors when on site.
• Organizes and prepares agendas for meetings, conferences, and other events, and takes minutes as needed. Assists with special event planning and visitors as needed.
• Assists with correspondence as requested.
• Maintains office operations including ordering and maintaining office supplies and equipment. Uses software systems as required to manage and track information as needed.
• Works on other projects as assigned.

• Required, HS Diploma/ GED.
• Preferred, Bachelor's Degree.

• Five years related experience required. Equivalent educational experience may substitute.

Classified Title: Sr. Administrative Coordinator
Role/Level/Range: ATO 40/E/03/OF
Starting Salary Range: $21.00 - $36.50 HRLY ($28.75/hour targeted; Commensurate with experience)
Employee group: Full Time
Schedule: M-F, 830-500
Exempt Status:Non-Exempt
Location:Hybrid/School of Medicine Campus
Department name: SOM Onc Faculty Admin Support - Research
Personnel area: School of Medicine