Regulatory Officer - Associate

The Regulatory Officer works with the Governance Regulatory Team within SMBC's Planning Department to assist with the execution of regulatory relations and exam management for SMBC.

This role is responsible for supporting regulatory examinations and providing guidance to regulatory related inquiries, which includes, but is not limited to, the following activities: responding to information requests, preparing documentation or presentations, maintaining regulatory exam and communications records, scheduling, attending and preparing meeting minutes of key meetings with stakeholders, and responding to findings with corrective action. Applies subject matter expertise in the management of exams/reviews and works independently under moderate supervision. Escalates complex or critical matters to supervisors or more experienced staff. Reports to the Director of GPDAD Governance. Has no direct/indirect reports.

• Notifies senior management and other relevant personnel of upcoming examinations and advises on scope, focus of exam and expectations.
• Reviews document requests and previews with examiners to narrow and define focus of discovery.
• Facilitates the collection of documents before, during, and after on-site examinations review and performs due diligence review to ensure the quality of the documentation before submission to the regulators.
• Coordinates responses to regulatory inquiries to contribute to effective reporting and communication.
• Schedules and attends meetings with regulators and firm employees to ensure regulatory needs are addressed; documents the content of meetings and timely communicates to senior management and relevant parties.
• Follows up related to examination findings, works with relevant business units to ensure remediation plan meets regulatory requirements and improves future examination results; inputs findings into SharePoint and addresses any findings.
• Tracks status of regulatory inquiries, exams, reviews and findings and circulates information in weekly status reports.
• Maintains all regulatory correspondence, transmittal letters, management responses, and remediation action in a central repository.
• Escalates to management and relevant business units on potential issues observed during or outside the exams and reviews to ensure that those may be properly addressed as soon as possible.
• Develops and updates regulatory procedures manual and user manual for regulatory SharePoint sites.
• Develops and maintains project tracking and reporting tools (through SharePoint, Excel, etc.) to facilitate effective and efficient management status reporting.
• Works closely with all regulatory and governance staff and assists with other GPDAD functions as needed.

• Exam management and strong project management skills supporting exams and regulatory projects for the financial services industry.
• Understanding of financial markets and regulatory requirements for banking business.
• Attention to detail with ability to complete work accurately and in a timely manner against strict deadlines.
• Proficient in organizing and tracking progress on multiple tasks and projects with strong follow through and time management skills
• Excellent analytical, verbal and written communication skills.
• 5 to 7 years of specialized experience in Financial Services
• Financial services industry with 2+ years' experience within Compliance or Governance department in a foreign banking organizatio