Senior Procurement Specialist-Purchasing
Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 11731
Full/Part Time: Full Time
Org Marketing Statement
The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 34,300 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property - for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more , on or on , , , or .
Posting End Date: Applications will be accepted through 11:59 PM CDT on 04/13/2024. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Salary Range: Up to $70,500 annualized, commensurate with education, experience and qualifications.
Hours: up to 40 hours per week, exempt.
Required Application Materials:
- Resume is required.
- Cover letter is preferred.
Essential Functions
Job Summary
Plan, coordinate, and supervise the activities of the Purchasing Office. Responsible for ensuring proper organization and efficient operation in terms of assigned workloads, customer service, and adherence to established procedures and policies.
Core Responsibilities
- Supervises the overall day-to-day operations of the department and provides effective leadership, direction, and guidance to Purchasing staff.
- Coordinates and manages the procurement of goods and services required by the University through various procurement methods following applicable state laws and codes and University regulations.
- Provides effective leadership, direction, and oversight for strategic procurements, complex solicitations, high-impact purchases, and other procurement projects; and coordinates with and provides direction to departmental subject matter experts and other University stakeholders to ensure effective completion of procurement projects.
- Assists in the creation, modification, and presentation of various Purchasing trainings to the University end users to ensure consistency in Purchasing processes.
- Assists in the testing and implementation of new technology modules/upgrades in procurement electronic systems to streamline procurement processes.
- Assists in the preparation and submission of all procurement-related institutional, state, and federal reporting requirements.
- Represents the Purchasing Office in public meetings and/or when representation is needed for internal University meetings; and attend and serve as a representative for the Purchasing Office at external meetings or conferences.
- Researches, drafts, and develops complex and strategic scopes of work and specification statements for an unlimited range of goods and services. Ensures that statements of work are closely aligned with performance outcomes and cost estimates.
- Develops, reviews, and amends informal and formal solicitations, and Requests for Proposals (RFPs), Requests for Qualifications (RFQ) and Invitations for Bids (IFB) per policies, procedures with the University and UT System, and applicable state and federal rules and regulations. Analyzes bids and proposals for responsiveness, responsibility, and conformance to specifications.
- Performs most efficient and economic purchase analysis to identify opportunities for more economical purchases by reviewing requisitions and past purchase reports. Opportunities include consolidating procurements, establishing annual contracts, or opportunities for joint procurements. Conducts evaluations such as price analysis, vendor selection, lease versus buy analysis, operating versus capital lease analysis, sole/single justifications, market surveys, and technical evaluations.
- Negotiates contracts, costs, terms, and conditions including change orders, attends project progress meetings to review contract issues, performs contract administration duties, and monitors contract compliance. Coordinates the evaluation for negotiated procurements and recommends contract awards. Prepares award documentation and contractual agreements. Arranges and participate in the final inspection and prepares contract closeout documents. Assures effective collaboration with the Business Contracts Office in the completion of formal, negotiated procurement agreements; and analyzes agreements for accuracy and completeness.
- Creates, optimizes and utilizes tools and systems that promote the creation of long-term contracts, cost savings, cost avoidance, use of Group Purchasing Organizations (GPO), financial rebates and incentives, and value-added additional services by commodity and end-users.
- Responsible for engaging vendors, and appropriate internal stakeholders to advance sourcing initiatives or address service level concerns and communicates progress to internal stakeholders through the sourcing process. Establishes and maintains effective business community relations, and functions as liaison between the University and contractors, provides procurement direction to contractors and other external customers, and directly negotiates with contractors in the completion of the procurement process.
- Identifies, develops, and implements broader category sourcing strategies and savings projects for the assigned indirect subcategories within Construction and Facilities to reduce total delivered cost. Develops service level agreements, measures performance via key performance indicators through periodic business reviews for key vendors, and manages vendor relationships within assigned sub-categories. Performs acquisition planning and conduct market research to provide full and open competition to the maximum extent practicable.
- Investigates, develops, and executes action plans to resolve supply concerns and constraints. Recommends, evaluates, and implements quality improvements along with corrective actions where necessary. Effectively communicates updates to internal stakeholders.
- Performs other duties as assigned.
Periodic
- Researches and recommends new supply sources to support the efficient delivery of services and equipment.
- Researches and reports purchasing information and metrics to the Associate Director and other applicable University representatives; and provides data for incorporation in other purchasing-related reports.
Required Qualifications
- Bachelor's degree from an accredited institution.
- Five (5) years of professional purchasing experience, with direct experience drafting, developing, and administering complex, high-level competitive procurements.
- Additional experience or education may substitute for education or experience on a one year for one year basis.
- Experience in analyzing complex issues and working with multiple deadlines on time-sensitive projects.
- Demonstrated experience in analyzing complex issues.
- Able to work with multiple deadlines on time-sensitive projects.
- Proficient in Microsoft Office Suite.
Within 18 months of hire, must possess one of the following certifications:
Institute for Supply Management
- Accredited Purchasing Practitioner (A.P.P.)
- Certified Purchasing Manager (C.P.M.)
- Certified Professional in Supply Management (CPSM)
National Institute of Government Purchasing
- Certified Public Purchasing Buyer (CPPB)
- Certified Public Procurement Officer (CPPO)
- NIGP Certified Procurement Professional (NIGP-CPP)
State of Texas
- Certified Texas Purchaser (CTP)
- Certified Texas Contract Manager (CTCM)
- Certified Texas Purchasing Manager (CTPM)
- Certified Texas Contract Developer (CTCD)
Additional Information
- UTSA is a tobacco-free campus.
- This is a security-sensitive position. Employment is contingent upon a successful background check.
- Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
Working Conditions
Working Environment:
- Office environment.
- Requires use of personal computing equipment, telephone, multi-functioning printer, and calculator.
- Ability to travel to and from meetings, training sessions, or other business-related events.
- Occasional after-hours and weekend work or overtime may be required.
Physical Demands:
- Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally.
- Exerts up to 10 lbs. of force occasionally.
This position primarily works
remotely in Texas but may work on campus on an infrequent basis (approximately four days or less per month). When an employee is required to work on campus, travel and parking expenses are the employee's responsibility. Applicants must be adaptable and open to working in both environments.
Equal Employment Opportunity
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.
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The University of Texas at San Antonio
Apr 10, 2024