Accounts Payable / Accounts Receivable Specialist (Part-Time)

Accounts Payable / Accounts Receivable Specialist

ARC Group, a Forbes-ranked top 20 recruiting and executive search firm, has an immediate opportunity for an Accounts Payable / Accounts Receivable Specialist in Jacksonville, FL. This is part-time position at 20 hours per week but may flex to 30 hours if needed.

Job Description:

Below are some of the tasks currently being covered by that position.

Electronic Check Deposits

• Open mail and sort out checks that need to be deposited into 3 accounts.
• Research payment remittance information not provided, either by contacting customers or seeking GL coding.
• Deposits are then divided between invoices payments or non-customer Receipts for the CASH-IN Team.

• Mail refund checks printed along with corresponding back-up. Upload copies of the checks in JIRA indicating when they were mailed.

• Prepare all CITL and CIPR lockbox deposits and mail to "cash-in" for posting.

• Keep log of checks from customers returned as NSF and mail to CASH-IN to reverse the payment and re-open the invoice. Contact the customer to seek payment.

• Mail out RSM invoices to customers.
• Retiree Invoices
• Mail out retirees' invoices and keep up with their payment status. Assist them to take payments over the phone when needed.

• Scan AP invoices received via mail in Regency

• Handle and mail checks printed in Regency

• Mail out checks for Alaska fuels from the BOSCOE teams (to be phased out soon)

• Manages mail related to Accounting Services received in Regency (Liens, levies, unclaimed property, and others)
  
  Other functions/initiatives/projects developed when possible:
• Contact vendors to request invoices via email instead of mail.
• Contact vendors to switch them from paying via check to pay via ACH or Credit Card
• Contact customers to request switching to pay from checks to ACH
• Contact vendors to request refunds of any pending credits
• Contact vendors to obtain statements of account to reconcile to AP records and find credits and/other discrepancies

• Proficient in MS Office suite, Email, Internet
• Can handle sensitive information with the highest degree of integrity and confidentiality
• Requires strong communication skills, both verbal and written, organizational skills, both analytical and problem solving
• Ability to manage multiple tasks and achieve deadlines under pressure