Administrative Manager (7377U) Job #67619

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

The Terner Center for Housing Innovation is an exciting established center that formulates bold strategies to house families from all walks of life in vibrant, sustainable and affordable homes and communities. It is a collaborative effort between the College of Environmental Design (CED) and the Fisher Center for Real Estate and Urban Economics at the Haas School of Business.

The Administrative Manager role will provide essential support for a number of the organization's functions. The individual will work closely with the Faculty Director and Organizational Development and Communications Associate to support the both day-to-day and strategic operations of the center, ensuring they are streamlined and effective.

The incumbent uses skills as a seasoned and experienced administrative operations professional to manage, plan, administer and coordinate the operations of the Terner Center and a complex research agenda and growing team of faculty, staff, and graduate student researchers. The AM participates in short- and long-term planning for the organization. The role reports to the Terner Center Associate Director, supervises support staff, and requires a high level ability to anticipate and resolve organizational challenges with professional judgement and priority management. The AM demonstrates good judgment in selecting methods and techniques for obtaining solutions.

The First Review Date for this job is: 4/25/24 - Open until filled

20% Develops and prepares budgets and financial reports for funding which may be complex and invloves portions of grant and contract proposals. Provides office management function and coordination with property management.

20% Plans and administers a range of administrative operations including strategic financial planning, budget, and HR functions.

20% Manages event planning and coordination for the Center, including internal and external meetings, speaking engagements and conferences.

15% Manages Terner Center communications, including social media, content development and dissemination and oversight of research deliverables.

15% Coordinates the Terner Center fundraising, development and donor relations.

5% Supervise a small staff of support employees and / or students.

5% Engages in training and career development; performs other duties as assigned.

• Thorough knowledge of financial analysis and reporting techniques, human resources policies and procedures for staff and academic employees.
• Knowledge of a variety of administrative operations activities such as events planning, basic fundraising processes, website design and content development, accounting, contracts and grants regulations and guidelines.
• Solid interpersonal communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Strong skills in short and long term strategic planning, analysis and problem-solving and customer service.
• Strong skills in grant writing and relationship management of foundations with a focus on housing, community development, sustainability/climate change and equity interests.
• Bachelor's degree in related area and / or equivalent experience training.

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, account and fund management, personnel management.

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $93,000 - $105,000.

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

The University of California's Affirmative action policy.

The University of California's Anti-Discrimination policy.