Housing Programs Analyst

City of Fontana
United States, California, Fontana
Nov 10, 2024
Definition Under direction and/or general supervision from higher level management staff, performs a variety of professional level duties and responsibilities involved in the evaluations, development and administration of City Housing programs and projects including Housing Rehabilitation, Youth & Senior Scholarship program, Homeless Assistance Programs, Lead Hazard Reduction, Healthy Homes Programs, Acquisition/Rehab programs, capital improvement projects and other related Federal, State and local programs. This position may exercise functional and technical supervision over clerical staff. Position Snapshot/A Day in the Life: The Housing Department is currently in search of a proactive Housing Programs Analyst to undertake complex, responsible, and diverse professional tasks at an advanced level. This role entails providing highly accountable and thorough day-to-day support of Housing Department programs, overseeing and actively engaging in various programs and functions within the Housing Department, including the Housing Rehabilitation Program, Mobile Home Rehabilitation Program, and Lead Hazard Reduction program, among others. The duties of the Housing Programs Analyst will encompass, but not be restricted to, budgeting and monitoring program activities, engaging with the public, facilitating resident approvals for programs, interpreting and sharing information regarding Housing Department initiatives, drafting a wide array of housing-related correspondence, documents, and reports, and supporting other Housing staff with numerous programs and projects. Additionally, this position will assist with the oversight and implementation of the Five-Year Consolidated Plan, Annual Action Plan, Consolidated Annual Performance & Evaluation Report, Citizen Participation Plan, and Analysis of Impediments reports. Distinguishing Characteristics: This the full journey level class within the Administrative Analyst series. Employees within this class are distinguished from the Administrative Analyst I by the performance of the full range of duties as assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and fully aware of the operating procedures policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level or when filled from the outside require prior work experience. Essential Functions Duties may include, but are not limited to, the following: Develop and review budget allocation proposals for Housing Division; develop and coordinate policies and procedures for the budget development process; monitor program and project expenditures. Evaluate operations and activities of assigned programs; recommend improvements and modifications; prepare various reports on operations and activities. Collect, monitor and analyze data for a variety of studies; conduct interviews and field site visits; participate in and direct meetings with key management staff. Review, analyze and monitor assigned program budgets; identify, review and present recommendations to City management regarding alternative funding and service level recommendations. Design and participate in a variety of studies; provide management level analysis of issues and actions relative to assigned area of responsibility; proved recommendations for improving the operational efficiency of assigned department. Review and evaluate cost-benefit proposals; make recommendations for improvements; review changes. Interpret personnel policies and procedures; respond to request for information and assistance from employees, management, outside agencies and the public. Conduct studies, analysis, and research on a broad range of assignments; compose, distribute, receive and analyze surveys; complete various government reports. Maintain compliance with pertinent Federal, State and local laws, regulations and ordinances. Develop and maintain a variety of complex data files; trouble-shoot system problems. Prepare a variety of reports including grant proposals for special funds, development plans, performance reports, contracts, bid specifications, compliance reports, and environmental documents. Answer questions and provide information to the general public and City or department staff concerning technical or statistical issues; investigate problems and recommend corrective action as necessary to resolve problems. Administer a variety of special programs; conduct field inspections and data collection. Coordinate unit activities with those of other departments and divisions and outside agencies and contractors. Represent department at meetings and conferences; attend and participate in a variety of professional groups and committees. Perform any other tasks or functions deemed necessary to the daily operations of the employer. THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER. Working Conditions: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision when preparing and reading written reports and other work related documents. Acute hearing is also required when providing phone and counter assistance. The need to lift, drag, and push files, computer reports, or other materials weighing up to 25 pounds is also required. Experience and Training Guidelines A combination of experience and training that would likely provide the required knowledge and abilities is qualifying. The employee must have the knowledge of: Principles and practices of Community Development Block Grant (CDBG) and related programs, rules, or experience with other federal funding programs. Principles and practices of public administration. Principles and methods of budget preparation. Principles and methods of program analysis. Principles and practices of revenue forecasting. Basic principles and practices of personnel administration. Basic principles and practices of statistical analysis and research. Principles of economics, financial analysis, and cost-benefit analysis. Modern principles and practices of personnel administration. Principles and practices of training. Federal, State, and local funding requirements knowledge is preferred. Ability to: Learn pertinent Federal, State and local laws, codes and regulations. Analyze and resolve operational problems. Gather, organize and analyze statistical data. Learn job analysis data collection efforts. Develop operational reports and recommendations. Interpret and apply City Policies, procedures, rules and regulations. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Prepare, analyze and monitor a budget. Evaluate and develop improvements in operations, procedures, policies and methods. Effectively administer assigned programmatic responsibilities. Perform administrative duties with minimal supervision. Experience: Two (2) years of professional experience involving the administration of management systems and procedures including personnel management, budget analyses, operational audits, or management studies. Preferred Experience: At least two (2) years of professional experience involving the administration of housing and/or homeless programs. At least one (1) year of grants and/or project management experience. At least two (2) years of responsible professional-level grant accounting experience. Experience supporting Federal grants. Experience performing administrative, operation, and/or similar analyses. Additional qualifying experience or an equivalent combination of education and experience could be considered. Education: Equivalent to a Bachelor's degree from an accredited college or university with major course work in public or business administration, personnel management or a related field. Licenses and/or Certifications: Possession of, and continuously throughout employment, the equivalent to a valid California Class "C" Driver's License. The City of Fontana has a flexible benefits plan. This plan allows for employees to select benefits based upon their individual needs. Full-time and Classified Part-time employees are eligible for benefits. Please to view our excellent employee benefit options. 01 What is your highest level of education? High School graduate or equivalent Some college Trade School Graduate or Apprenticeship Associate's Degree Bachelor's Degree Master's Degree Doctorate None of the Above 02 Please indicate how much experience you have in housing and/or homeless programs. No experience Less than one (1) year. One (1) year or more year(s) but less than two (2) years. Two (2) or more years but less than four (4) years. Four (4) or more years but less than six (6) years. Six (6) years or more. 03 Please select the areas in which you have experience with policies and procedures. Select all that apply: Drafting policies and procedures Tracking and/or interpreting changes in policies, regulations, statues, or legislation Making program-related recommendations based on interpretation of policies. I have no experience in these areas. 04 Please describe your experience in any of the areas selected above. Please include a) the name of the employer, and b) describe your experience. 05 Please select the areas in which you have experience with contracts. Select all that apply: Negotiating and preparing contracts Drafting contracts Administering and monitoring contractual performance Evaluating the quantity and quality of services Assisting contractual service providers to take corrective action Writing, updating and/or interpreting Memorandum of Understanding I have no experience in these areas 06 Please describe your experience in any of the areas selected above. Please include a) the name of the employer, and b) describe your experience. 07 Please select the areas you have experience with grants. Check all that apply. Researching grant/funding opportunities Writing grant proposals Tracking and monitoring compliance with grant program regulations Reporting on grant accomplishments and expenditures I have no experience in these areas 08 Please describe any specific experience you have with Community Development Block Grant (CDBG) and related programs, rules, or experience with other federal funding programs. If you do not have this experience, write "N/A." 09 Please indicate if you have experience in any of the following: Preparing letters/correspondence for management approval/review Designing and making presentations Writing and presenting staff reports I have no experience in the above Required Question