Administrative Assistant III

Serves within the Real Estate Division, Records Management Branch (RMB). Updates property characteristics on residential and commercial real estate records for new construction and breakdowns. Enters supplemental assessments, processes annual commercial surveys and letters of authorization. Prepares work and completes data entry on residential and commercial real estate records for tax relief, abatements, solar exemptions, property appeals, rezonings and assessment changes. Processes exonerations and refunds resulting from assessment changes. Creates documents for exonerations and prior year supplemental bills. Verifies completed work for accuracy, maintains electronic records for property records cards and filing. Reads deeds as provided by Fairfax County Circuit Court Land Records. Updates real estate records with changes in ownership using preprinted abstracts or appraisal cards. Establishes new parcels from breakdown of acreage, reviews plats and maps and compares with deed for accuracy. Prepares composites to establish new subdivision lots. Reads will books and list of heirs as provided by Fairfax County Land Records. Updates mailing address change requests through computer via email, interoffice or mail and flags records for name deletion from internet. Researches public inquiries regarding ownership, acreage discrepancies, requests for previous assessments and tax records via email, interoffice or mail. Prepares written correspondence for a multitude of real estate related inquiries. Provides back-up to department phone staff during peak times of the year including answering inquiries on assessments and payments of vehicle and business personal property and real estate taxes. Staffs real estate counter answering citizen questions on a rotational basis. Will be cross trained to provide assistance within other sections of the Records Management Branch. Adheres to the Code of Virginia mandates, business rules and regulations of Department of Tax Administrations. Other duties as assigned.

Note: The assigned functional areas for this position include general administration, tax administration, and/or records management.

This announcement may be used to fill multiple positions.

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas;
Significant nonstandard skill/knowledge is required involving production of an end product such as a report.
Word Processing/Typing
Basic skills in the use of Microsoft Word.
Math Skills
Basic math skills.
PC Skills
Basic skills in the use of applicable Microsoft Office Suite software.
Communication
Ability to write simple documents.
Information Abilities
Ability to process and integrate complex data.
Interpersonal Abilities
Ability to establish and maintain effective working relationships with both external and internal
Executive Assistance
Ability to maintain confidentiality and be sensitive to political issues.

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer. Must be available to maintain regular and punctual attendance; ability to work a flexible schedule and work overtime as required.

PREFERRED QUALIFICATIONS:

• At least two years of administrative experience.
• At least two years of experience working with numbers.
• Experience reviewing and interpreting real estate related records or legal documents.
• Intermediate proficiency with written communications, drafting, and editing correspondence.
• Intermediate proficiency of Foxit (or similar PDF software) and Microsoft Office Suite specifically Word and Excel.
• Experience utilizing iasWorld real estate database.
• Excellent written and verbal communication skills.