Job posting has expired
Executive / Administrative Assistant
Vaco | |
$85,000.00 - $95,000.00 / yr | |
United States, California, Newport Beach | |
April 17, 2024 | |
JOB DESCRIPTION
The Executive Administrative Assistant has primary responsibility for providing high-level administrative support to the management team with a focus on maintaining calendars, agendas, and travel. QUALIFICATIONS, KNOWLEDGE SKILLS: * Bachelor's degree and minimum of 7 years of experience supporting and/or serving as an assistant to executive level staff. * Exemplary scheduling and organizational skills, including the ability to proactively maintain multiple projects simultaneously within competing time and other criteria. * Experience within a related field and/or experience supporting a Distribution team. * Effective communication both orally and in writing, including demonstrated proficiency in grammar, editing and proofreading. * Excellent interpersonal skills and ability to build and manage relationships with senior professionals and executives. * Ability to maintain strict confidentiality and discretion. * Assertive, creative & collaborative to anticipate and resolve challenges and business needs. * Knowledge of and familiarity with Microsoft Office Suite, Google Docs and calendar's * A sense of appropriate responsiveness and enthusiasm for the role. * Ability to deliver high quality work, quickly, in a dynamic organization under time pressure. * Must work with a positive, flexible attitude, and be able to support multiple managers with sometimes conflicting needs. Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses. |