Meeting Planner

Komatsu

United States, Wisconsin, Milwaukee

April 17, 2024

Komatsu is an indispensable partner to the construction, mining, forestry, forklift, and industrial machinery markets, maximizing value for customers through innovative solutions. With a diverse line of products supported by our advanced IoT technologies, regional distribution channels, and a global service network, we tap into the power of data and technology to enhance safety and productivity while optimizing performance. Komatsu supports a myriad of markets, including housing, infrastructure, water, pipeline, minerals, automobile, aerospace, electronics and medical, through its many brands and subsidiaries, includingTimberPro, Joy, P&H, Montabert, Modular Mining Systems, Hensley Industries, NTC, and Gigaphoton.

Job Overview

With the addition of the South Harbor Customer Experience Center and facility tour experience, the South Harbor meeting planner is an important role to manage the day-to-day coordinate visits and experiences across our facility spaces (lobby, CEC, tour route, shovel/truck monument, manufacturing etc.).

Key Job Responsibilities

Visit request intake: Develop and oversee system for receiving visit requests and discussing with hosts / stakeholders as needed. Manage visit requests and calendar to ensure no overlap of bookings and that proper support is available for any and all visits.

Scheduling and visit approvals: Verifying availability & booking of facility spaces, tour guides, SMEs within Nexus system.

Run of event: Preparing agendas and "run of event" plans, aligned with relevant SMEs and leadership.

Communications: Utilizing branded templates to communicate to internal visit/tour stakeholders and prep attendee facing communications that hosts can send to attendees.

Facility prep / tear-down: Coordinating preparations or completing preparations for facility visits (i.e. welcome logo at lobby, head-set synching, safety gear, signage, etc.) and tear-down or putting away of items post-visit, ensuring everything is ready for use again (i.e. replenishing stock, cleaning up used equipment, etc.)

Qualifications/Requirements

Bachelor's degree preferred.

Experience in marketing, excellent organizational skills, strong project management skills.

Experience managing budgets, invoicing, and negotiating pricing/contracts preferred.

Certified Meeting Planner preferred

Very detail oriented.

Ability to work in a fast-paced, short deadline environment; Can meet demands and timelines without sacrificing quality; work under stress.

Manage relationships with internal customers and stakeholders, taking a proactive approach.

Additional Information

Komatsu is an Equal Opportunity Workplace and an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.