New 
Administrative Assistant
 Equiliem | |
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 May 03, 2024 | |
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Summary:
This position will be responsible for offering Procurement, Logistics, and administrative support of an R&D facility involving chemistry, biosafety and electromechanical system labs for medical devices and drug products. Essential Duties and Responsibilities: * Greet and welcome guests. * Answer, screen, and forward incoming phone calls. * Ensure reception area is tidy and presentable. * Order front office supplies and keep inventory of stock. * Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges). * Update calendars and schedule meetings. * Track and report costs to upper management. * Keep updated records of office expenses and costs. * Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing. * Coordinate with departmental staff to coordinate activities. * Coordinate with outside vendors. * Act as liaison between customers and various departments. * Maintain customer and vendor relations. * Receive, sort, and distribute daily mail/deliveries. * Provide national and international shipping support. * Lead direct and indirect procurement efforts for the site. * Ensure that accounts are paid in full, and notify the clients or supervisors when accounts are past due. * Create and manage invoices and credit memos. * Oversee accounting functions, including sales, general accounting, accounts payable, and accounts receivable. * Review financial records for accuracy and review billing invoices, purchase orders, and inventory reports, and monitor the accounts payable and accounts receivable functions. * Other duties as assigned. Qualifications: * 4+ years experience in operations of a large-scale (100+) volume R&D/Manufacturing environment, including customer service, receiving, inventory, stocking, purchasing, logistics. * Proficiency in Microsoft Office Suite. * Hands-on experience with office equipment. * Professional attitude and appearance. * Solid written and verbal communication skills. * Ability to be resourceful and proactive when issues arise. * Excellent organizational skills. * Multitasking and time-management skills, with the ability to prioritize tasks. * Customer service attitude. Education and/or Experience: * Associate degree in related field with 4+ years' experience. * High School Diploma with 6+ years experience. Physical Requirements: * This position may involve exposure to biohazards, and hazardous chemicals. * Ability to lift/carry 25 lbs. * Bend, stoop, sit, kneel and/or stand for extended periods of time. | |