Administrative Coordinator Specialist (Reno, NV)

RoadSafe Traffic Systems, Inc.
401(k)
United States, Nevada, Reno
April 18, 2024
Title Administrative Coordinator Specialist (Reno, NV) Description This person will answers calls that come in, ordering work, scheduling our techs to do the work, and does the notifications of local governments to obtain permits to close roads in various cities. The ideal candidate would be someone who is a go getter, self-starter, and willing to learn. General filing Review and prepare documents Provide operations support and documentation support for Managers Coordinates or provides services or specialized, detailed information to others by having an in-depth understanding of the body of knowledge related to the information or service provided, Essential Functions and Duties: Accomplishes the required work independently by gathering and organizing required information, maintaining required records, evaluating various approaches to completing projects, developing tools and utilizing available resources to achieve desired outcomes, exercising judgment to make decisions, and assuring effective communication with stakeholders. Answer incoming phone calls. Write up work tickets and data entry of daily sales tickets into the company's software. Responsible for updating A/R collection spreadsheet on public drive and customer cards within the company's software regarding weekly collection calls. Receive, review and process receiving tickets for Accounts Payable. Order signs for the sign shop and other supplies with vendors. Provide data entry into accounting system from daily unloading slips. Prints and files related reports. Process purchase order requests. Account Payable and Receivable support for the office Notifications to local county and city officials about road closures Other duties as assigned Pay Rate is 18.00 to 19.00 P/hr D.O.E. Position Requirements Education, Experience and Skills Required: High School Diploma or GED is required. Associates degree is preferred Must have 3-5 years of experience as an office administrative assistant, construction industry is a plus Strong verbal, written and interpersonal skills Ability to work is a fast-paced construction office environment Ability to organize and prioritize workload to meet deadlines Proficient in MS Outlook, Excel and Word as well as skilled use of office equipment We are an Equal Employment Opportunity Employer Minority/Female/Disability/Veteran Full-Time/Part-Time Full-Time Shift Days Additional Information Position Administrative Coordinator (Specialist) Exempt/Non-Exempt Non-Exempt Req Number OFF-24-00009 About the Organization RoadSafe Traffic Systems ('RoadSafe') is the largest provider of traffic control and pavement marking services in the United States. Our national network of 50 branches supports government, private, special event, utility and railroad projects in over 40 states. Expert knowledge of traffic control and roadway striping coupled with a unique ability to quickly mobilize our extensive fleet, state-of-the art equipment and trained technicians allows RoadSafe to safely provide quality, value, and peace of mind to our customers nationwide. RoadSafe enjoys exclusive contract agreements with some of the United States' biggest industrial companies and contractors. Known for our sophistication and professionalism, RoadSafe is called upon to handle the biggest and best projects in our industry. At RoadSafe, we offer a competitive pay, growth potential and an excellent benefits package for those who qualify including medical, dental, vision, and 401(k) plans. RoadSafe recognizes and values diversity. EOE Statement We are an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. Payroll Code None Specified This position is currently accepting applications.