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Office Coordinator

Maricopa County
parental leave, sick time, tuition reimbursement
United States, Arizona, Phoenix
234 North Central Avenue (Show on map)
April 19, 2024
Posting Date 04/18/24 Application Deadline 04/25/24 Pay Range Full Range: $19.65 - $30.75 hourly Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. The position is eligible for overtime compensation for all hours worked over 40 in the designated workweek. Job Type Unclassified Department Human Services About the Position The Office Coordinator, focusing on facilities management, is essential in supporting the operations of the Human Services Department by providing administrative assistance. Responsibilities include administering vehicle and equipment repair and preventative maintenance tracking. Maintaining up-to-date operational policies and procedures, and coordinating with vendors to schedule deliveries and resolve facility-related concerns. The Office Coordinator will interact with internal staff, county department staff, and external staff. About Us Together, we can thrive. In Human Services, we focus on maximizing potential and providing support and resources for all stages of life. We partner with families and communities to encourage children to learn, invite youth and adults to cultivate professional skills, guide families to achieve financial success, and enable seniors to live independently. Join our team and unlock your potential! Proud to Offer Work with a greater purpose Tuition reimbursement Exceptional work-life balance Opportunities for growth and development within Maricopa County Low-cost, high-value healthcare for you and your qualifying dependents Paid vacation, sick time, and parental leave Extensive wellness program, including healthcare premium discounts Employee discounts for goods and services Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.29% monthly contribution rate and includes a 100% employer match on Day 1 Learn more at We Require Three years of progressive clerical/administrative experience High School Diploma or GED Post-secondary education may substitute for the experience requirement on a year-for-year basis. Must possess or have the ability to obtain a valid Arizona driver's license by the time of hire Must complete background check and fingerprint identification upon hire to secure and maintain DPS Fingerprint Clearance Card We Also Value Associate's degree or higher Advanced clerical/administrative experience Proficient in Microsoft Office Suite, including Word, Excel, and publishing protocols PDF document development Job Contributions Manage and prioritize facility service requests under the oversight of the Facility's supervisor, directing necessary repairs or remediation to the appropriate lessor or the County's Facility Management Department as required. Ensure coordination and compliance with supervisory guidance to uphold organizational standards and objectives. Maintain detailed records and logs of daily operations, including incident reports, accident summaries, maintenance requests and statuses, and other notable events related to facility management. Develop purchase orders and acquisition requests for goods and services necessary for Facilities and Administration, ensuring timely and cost-effective procurement. Assist in developing, updating, and maintaining critical operational documents such as Emergency Procedures, Continuity of Operation Plans (COOP), Scope of Work, fire Drill/Evacuation Protocols, and maps to ensure employee safety and regulatory compliance. Coordinate the management of the organization's vehicle fleet, including scheduling regular maintenance, monitoring usage, and serving as the primary point of contact with Equipment Services. Handle all aspects of document management, including coordinating document storage, shredding services, and retrieving archived documents, ensuring compliance with data protection regulations. Manage parking logistics, including allocating and monitoring parking passes, authorizing parking validations, coordinating with parking vendors, and maintaining a current record of parking usage. Liaise with external vendors or internal Facilities staff to schedule and oversee routine maintenance and repair work, ensuring facilities are well-maintained and operational. Oversee the distribution and allocation of office supplies and equipment essential for the operation and upkeep of the organization's facilities group. Working Conditions Work is routinely performed in an office environment, which may require long periods of sitting, reading, and typing. Requires travel to program sites throughout Maricopa County The position requires travel to and from various county, client, and contractor locations during a scheduled workday, subject to County policies regarding the use of County vehicles and/or private vehicles used on County business Selection Procedure Only the most qualified candidates will be considered Consideration will only be given to candidates who submit online applications Candidates will be contacted primarily through email and their Workday online application profile Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive Maricopa County is an equal opportunity employer. Apply Now!