Administrative Assistant (Grant Funded)

San Jacinto College
remote work
United States, Texas, Pasadena
April 24, 2024
Administrative Assistant (Grant Funded) - Central Campus FUNCTION: Assists the Project Director with all administrative activities of the NSF BRICCS TX Grant Essential Duties: Assist Leader(s) with all office management functions. Ensures website/OER TX is updated and maintained as per leader's directions. Assures quality and timely scheduling of monthly meetings via Zoom as well as the 3 in-person workshops. Implements ant security procedures for equipment, materials and supplies as necessary. Provide administrative assistance and support to committee chairs, including recording minutes and attendance Creates requisitions in the Banner Accounting System for supplies, travel, and all other expenses for approval by the leader. File and maintain all office records. Shred documents after required holding period. Additional Job Functions: Manages leader's P-card purchases, receipts and reports. Assists with other project staff and participants, as needed. Maintain inventory of supplies and advises Leader of status. Knowledge, Skills and Abilities: Website updates and maintenance proficiency Professional discretion/confidentiality Microsoft Office: Suite - Word, Excel, Publisher, PowerPoint Excellent written and verbal skills Excellent phone and email etiquette Ability to interface with all levels of employees and clients Ability to work well in a fast paced environment Detail oriented, flexible, team player Ability to work in a variety of environments - individual office space; cubicle; open space Required Education: High School diploma or GED Preferred Education: Associate's Degree Required Experience: Two years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job. Preferred Experience: Above requirement including one or more years in a higher education environment. Bilingual candidates are encouraged to apply. Grant-funded positions are contingent on the continuation and the availability of grant funds. Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements. Salary Grade: 103 Salary is based on the Board-approved salary schedule for the current fiscal year. Requisition Number: req5145 Posting Close Date: 5/8/2024