Administrative Manager II
Georgia Tech | |
United States, Georgia, Atlanta | |
May 03, 2024 | |
Job ID
271803Location
Atlanta, GeorgiaFull/Part Time
Full-TimeRegular/Temporary
RegularAbout Us
Overview Department Information
About Georgia Tech The Georgia Institute of Technology (Georgia Tech) is one of the nation's leading research universities, providing a focused, technologically based education to more than 40,000 undergraduate and graduate students. Georgia Tech has many nationally recognized programs, all top-ranked by peers and publications alike, and is ranked in the nation's top ten public universities by U.S. News and World Report. It offers degrees through the Colleges of Architecture, Computing, Engineering, Sciences, the Scheller College of Business, and the Ivan Allen College of Liberal Arts. As a leading technological university, Georgia Tech has more than 100 interdisciplinary research centers that consistently contribute vital research and innovation to America's government, industry and business. Visit . About the Office of Undergraduate Education (OUE) Under the leadership of the Vice Provost for Undergraduate Education, the Office of Undergraduate Education (OUE) challenges students to become accomplished learners who can make meaningful connections among work, study, and community. We connect curricular and co-curricular offerings to support students in developing a strong foundation for success, during college and after. We do this through the efforts of our faculty, professional staff, and students, and we strive to create and maintain a welcoming, respectful, and inclusive educational and work environment. Visit . About the Career Center The Career Center includes the Career Operations Team, which includes event planning, administrative support, and IT; the Undergraduate Career Education Team, which provides resources to undergraduate students to support their searches for full-time employment after graduation, such as help with the exploration, selection, and pursuit of meaningful careers; career counseling; resume writing interview tips, etc. and the Employer Connections team, which leads the effort to grow and maintain the elite brand and the diverse set of employers engaging the Georgia Tech campus. The center also shares responsibility (dotted line reporting) with and provides operational support to the Undergraduate cooperative education (Co-op) and Internship programs (with the Office of Experiential and Engaged Learning) and the Graduate Career Services and Internship Programs (with Graduate and Postdoctoral Education). Other Variables Reporting to the Assistant Director of Business Operations in the Office of the Vice Provost for Undergraduate Education, this position will primarily support administrative operations in the Career Center. In addition to the duties noted above, the focus of this role includes (but is not limited to): administrative policies and procedures, HR processes and transactions; facilities coordination for Career Center Units; student employment processes and policies; travel and professional development processes and policies; IT management; and other operational support as assigned. The position oversees the day-to-day operational management of OUE's Career Center including supervising front desk personnel and providing assistance when needed for students and others who interact with our offices as well as staffing and ensuring converge during all GT business hours. The position will also be part of OUE's administrative team and will provide operational and administrative support across OUE, as needed. The ideal candidate must be an exceptionally detail-oriented individual with outstanding organizational skills to manage and prioritize a complex workload; possess an advanced understanding of administrative and operational processes and functions; have strong oral and written communication skills; have proactive decision-making and problem-solving skills to respond to high-pressure situations and competing priorities; and have excellent customer service skills, working positively and productively with all levels of internal and external faculty, staff, students, and administrators, as well as employers. The person must be a proven manager, able to work both independently as well as be able to cultivate a strong team environment. For the application, a cover letter is required that outlines how your experiences align with this role's duties and should include at least 3 professional references (references will not be contacted without prior notification). Skills testing will also be part of the interview process for those who advance to the final stages of the search. Note on Working Time This position must be available to work standard GT business hours M-F, 8-5 (or 7-4 or 9-6), as well as some evenings as weekends based on student programs and with advanced notice. The first 3-6 months of employment are fully in-person/on site. Following this, some telecommuting will be available in accordance with OUE's guidelines. We are looking for hardworking professionals who are dedicated to undergraduate education and make students the top priority to join our organization of talented, energetic, and creative team members. Georgia Institute of Technology is committed to recruiting and retaining top talent and fostering a sense of community where all have an opportunity to grow, develop, innovate, and thrive. That commitment is embedded in our operations and reinforced in the Institute's values set forth in our strategic plan: students as our top priority and we strive for excellence, thrive on diversity, celebrate collaboration, champion innovation, safeguard freedom of inquiry and expression, nurture the well-being of our community, act ethically, and are responsible stewards of our resources. Job Summary
Supervise and coordinate administrative services within a large campus unit. Areas of responsibility can include administrative affairs associated with human resources, purchasing, budgets and financial records and general clerical support within the unit. Responsible for setting employee goals, assessing employee performance, providing feedback, and making pay recommendations. This position will interact on a consistent basis with: unit management and staff. This position typically will advise and counsel: unit management and staff. This position will supervise: assigned unit administrative personnel. Responsibilities
Job Duty 1 - Required Qualifications
Educational Requirements Preferred Qualifications
Preferred Education:
Preferred Qualifications/Skills:
Knowledge, Skills, & Abilities
SKILLS Equal Employment Opportunity
The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. All members of the USG community must adhere to the USG Statement of Core Values, which consists of Integrity, Excellence, Accountability, and Respect. These values shape and fundamentally support our Universitys work. Additionally, all faculty, staff, and administrators must also be aware of and comply with the Board of Regents and Georgia Institute of Technology's policies on Freedom of Expression and Academic Freedom. More information on these policies can be found here: . Background Check
Successful candidate must be able to pass a background check which will include a credit check. To obtain Georgia Tech's background check policy, please visit: Note: This position does require a purchasing card (P-Card) and is required to pass a credit check. Essential Duty: The use of a Purchasing Card has been identified as an Essential duty for the position. Results of the credit check will be used to make employment decisions including hiring, retention, promotion or reassignment. Other Information
Additional Information Specific to the Program Responsibilities:
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