PROGRAMS ASSISTANT

University of California - Irvine
medical insurance
United States, California, Irvine
May 07, 2024
Job Opening ID: 68765 Reports To: Assistant Dean of Academic Skills Working Title: PROGRAMS ASSISTANT Department: Law/Instructional Support Bargaining Unit: CX FLSA: Non-Exempt Payroll Job Code: 004722 Job Location: UCI Campus- Irvine Percent of Time: 100% Work Schedule: M-F, 8-5 Employee Class: Career Position Summary: UCI Law is the culmination of several generations of revolutionary dreamers-those not satisfied with the status quo who wanted to redefine, reimagine, and reinvent legal education. At UCI Law, we are driven to improve our local, national and global communities by grappling with important issues as scholars, as practitioners and as teachers who are preparing the next generation of leaders. The collaborative and interdisciplinary community at UCI Law includes extraordinary students, world-renowned faculty, dedicated staff, engaged alumni and enthusiastic supporters. Under the general supervision of the Assistant Dean of Academic Skills and with direction from the Associate Directors of Academic Skills, the Programs Assistant is responsible for providing comprehensive support to the Academic Skills Department. The Programs Assistant provides administrative assistance to multiple ASP professors and assumes a broad range of administrative responsibilities, which include financial administration, instructional support, course management, event coordination, unit operations, communications, and website management. As part of the Academic Skills Department, the Programs Assistant works both independently and in collaboration with other department members to execute tasks accurately in a fast-paced work environment. The Programs Assistant must consistently exercise a high degree of attention to detail, professionalism, initiative, independence, good judgment, flexibility in performing a wide variety of duties, confidentiality, and the ability to adjust to changing priorities while working well under pressure. Performance at this level requires independent critical thinking and problem solving, exceptional verbal and written communication skills, creativity, knowledge of office environment and technology, and a commitment to seeing tasks and projects accurately through to completion. The Programs Assistant is expected to provide a high level of support to faculty, senior administrators, staff, students, external clients, and the University at large. The Programs Assistant will conduct research and provide analyses and solutions for administrative and operational problems and apply extensive knowledge of School of Law and University administrative policies and procedures. Total Compensation: In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. The expected pay range for this recruitment is $28.61 - $29.96 (Hourly Rate). The Full Salary Range for the salary grade this position is assigned to is $27.34 - $39.18 (Hourly Rate). Department Website: UCI Law Required: Bachelor's degree and 2-4 years of experience, or equivalent combination of education and experience working in a similar environment. Preferred: Bachelor's Degree Broad knowledge of office environments and administrative support needs with the ability to provide executive level support in a fast-paced, dynamic environment. Excellent computer skills and proficiency in MS Office Suite, particularly Outlook, Word, and Excel, with the ability to quickly learn and use new software programs with minimal supervision and training. Excellent analytical skills and the ability to resolve complex problems creatively, using sound judgment while staying within policies. Ability to work effectively within a team environment, as well as independently. Excellent interpersonal skills for working with diverse groups of students, faculty, and staff as well as external professionals and community members. Excellent organization, time management, and written and verbal communication skills. Attention to detail, ability to process and follow complex verbal instructions, and commitment to quality of output. Demonstrated ability to initiate, design, plan, and execute multiple complex projects simultaneously with accuracy and efficiency in a high-pressure environment. Thorough working knowledge and consistent usage of professionally appropriate grammar, spelling, and punctuation. Ability to perform the essential duties of the position within time constraints and through multiple interruptions. Ability to adjust to changing priorities and multiple demands. Ability to multi-task and meet aggressive deadlines. Ability to be forward thinking and anticipate problems and solutions. Ability to treat sensitive matters with discretion and tact, and to maintain confidentiality. Familiarity with academic and technical legal language. Ability to successfully pass a background check. Ability to successfully complete and adhere to the University's FERPA training and policies. Experience in event planning. Experience with project management software. Experience in marketing/public relations. Experience with web development/management. Strong academic performance in undergraduate/graduate degree program. Experience working with high-level executives, professionals, and/or practicing attorneys. Experience in legal settings or knowledge of legal studies, the legal profession, and research environments. Working knowledge of LexisNexis and Westlaw. Working knowledge of The Bluebook's legal citation rules. Research and statistical skills. Working knowledge of appropriate University and agency policies and procedures. Knowledge of UCI internal online Kuali Financial System (KFS), Zot portal, myData, and Cascade Server CMS (Content Management System). Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php Closing Statement: The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu