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Associate Registrar for Graduation and Degree Audit

St. John Fisher College
United States, New York, Rochester
3690 East Avenue (Show on map)
June 09, 2024
Position Details
Posting Summary

Position Title Associate Registrar for Graduation and Degree Audit
St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health. The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background.

The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, "Teach Me Goodness, Discipline, and Knowledge." We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community.
Job Responsibilities
Responsible for scripting/encoding and updating program requirements in the College Source uAchieve Suite of products, and providing decision support across the institution. Oversees the database architecture and content for all of the academic requirements including the core requirements, departmental requirements, and college requirements, including all graduate level programs.
Degree Audit System Engineering: (50%)
Primary responsibilities will include programming and maintenance of the Degree Audit system (uAchieve) including coding and creating curriculum content in general education, major and minor requirements; independently update existing requirements; tracking and maintaining curriculum changes over time; identify alternate encoding options; responds to substitution and waiver requests within 24-48 hours. Develop, test, debug and implement encoding solutions. Provide direction in developing testing methodology and test scripts for utilization during testing and upgrades. Provides in-person assistance, training and documentation as needed. Demonstrated ability to gather and provide analysis for user requirements and produce appropriate data for all operational functions and capability of making informed decisions regarding software.
Analytics: (10%)
Responds to internal requests for data concerning current students and classes. Compiles with Solomon Amendment data requests.
Student Information System Engineering: (5%)
Encodes new majors and Minors. Creates new courses and applies pre-requisites and restrictions within 24-48 hours of receipt. Troubleshoots with OIT issues as it relates to SIS. Providing direction in developing testing methodology and test scripts for utilization during upgrades. Evaluating and adjusting where appropriate the Ellucian Banner setup table as it relates to registration, grading and graduation. Provides in-person Banner assistance, training and documentation as needed.
Degree Certification Process Ownership: (20%)
Assist with degree certification process utilizing uAchieve. Reviews student's academic record and creates an audit of completed requirements and missing work necessary for degree completion, including Latin honors and other graduation awards. Communicates audit information to the student and advisor for follow-up if necessary and discusses possible appeal options to resolve issues. Creates and verifies data on official University Commencement program.
Undergraduate Transfer Credit Evaluation: (5%)
Assists in the completion and review of all official credit evaluations. Oversees and completes the articulation of transfer credits for new and transfer student records, including manual exemptions in u.Achieve.
National Student Clearinghouse: (5%)
Responsible for clearinghouse reporting
Other (5%).
Assist with course registration as needed
Processes withdrawal from University forms
Prepares and maintains documentation of processes and procedures.
Assists with enrollment and degree verifications as necessary
Other duties as assigned
Education / Experience
Bachelor's degree in relevant field
3 to 5 years' experience in higher education.
Registrar's Office experience preferred.
Experience with a computerized data and degree audit system and Microsoft Access required. Experience with Banner and College Source uAchieve suite preferred.
Competencies / Skills
Three to five years' experience scripting in a degree audit system. College Source uAchieve preferred. Strong Banner Student ERP experience. Ability to think logically and sequentially, attention to detail, excellent time management skills.
Supervision of Employees
Work Environment
Equipment to be Used
Work Hours
M-F 8:30 to 4:30, 35 hours, 12 months
Special Conditions for Eligibility
EEO Statement
It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees.

The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.

The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone (585-385-8232), email (titleix@sjfc.edu), in-person in Campus Center 206, or outside of business hours by contacting the Office of Safety and Security (585-385-8111).
Work Location 3690 East Ave., Rochester, NY 14618
FLSA Exempt
Salary / Hourly Range 59-64k
The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University's competitive Total Rewards package which can be viewed here
Posting Detail Information

Posting Number S00570P
Desired Start Date 06/28/2024
Open Date
Open Until Filled
Special Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply
Required Documents

  1. Resume
  2. Cover Letter
  3. 3 References

Optional Documents

  1. Letter of Recommendation 1