New 
Administrative Assistant
 Spectraforce Technologies | |
 United States, New York, New York | |
 Nov 13, 2024 | |
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Job Title: Administrative Assistant Duration: 6 Months Location: New York, NY(Onsite) Shift timings; SBH Job Description Provides administrative support in a complex team environment to a senior group or executive. * Coordinates complex, senior-level internal/ external meetings and conference calls. * Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner. * Supports internal and external managers or clients. * Organizes and ships literature to clients. * Responds and follows up on client requests. * Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics. * Coordinates a high volume of domestic and international travel arrangements and processes expense reports. * Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested. * Maintains understanding of firm policies and handles certain issues independently. * Manages monthly invoices and arranges for payment. * On-boards new hires, processes new employees, transfers, termination, etc. * Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events. * Orders supplies and keeps inventory well-stocked. Skills: * Requires excellent interpersonal and communication skills. * High attention to detail. * Ability to maintain high standards despite pressing deadlines. * Ability to solve problems quickly and efficiently. * Strong knowledge of general business, corporate and government cultures. * Ability to handle highly sensitive, confidential and non-routine information. * Self-starter with excellent anticipation skills; problem solving; follow up. * Demonstrated dependability and sense of urgency about getting results. * Demonstrates high degree of integrity and confidentiality. * Strong organizational skills. * Comfortable working with people at all organizational levels. * Comfortable working in a sometimes hectic, high pressure environment. * Ability to display a consistent, professional degree of communication * Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment. * Must be able to prioritize a variety of time-sensitive tasks. * Must have excellent judgment; independent thinker and resourceful. * Strong proficiency in MS Word, Excel, PowerPoint and Outlook. * Team player with a positive attitude. * Highest degree of integrity, professionalism, diplomacy and discretion required. | |