Administrative Assistant

• A generous paid time-off program in which the benefits increase based on your tenure with the company - Three (3) Weeks PTO and eleven (11) Federal Holidays in your first year!
• Health coverage for you and your family through Medical, Dental, and Vision plans with eligibility of earning up to $680 in health and wellness incentives.
• Financial protection with 100% company paid Disability, Life, Accidental Death & Dismemberment insurance.
• A 403(b)-Retirement plan in which the company matches dollar for dollar on a generous percentage matching up to 3% of your contribution
• Tax advantages through Flexible Spending and Health Savings accounts that allow you to pay for specific healthcare and dependent care expenses with pre-tax dollars
• To help you manage your work and life needs, we offer an Employee Assistance Program, Wellness Program, and Tuition Assistance

Job Summary

Our Administrative Assistants make a difference in the lives of people with disabilities and their families by creating a respectful, dignified, and organized environment for all who enter the facility. The administrative assistant supports with the day-to-day operations of our Lorton Community Integration Center by performing administrative tasks as needed such as filing paperwork, answering phone calls, preparing documents for meetings, and managing the calendar.

Primary Duties

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. These duties and responsibilities will be rated on the Annual Performance Review.

• Maintain the front desk by answering the phone, processing faxes, and paging, greeting visitors, and processing mail.
• Maintain various rosters, schedules, calendars, and participant filing.
• Input participant time and attendance daily and/or as needed.
• Process participants plans (typing, copying, distribution) and quarterly reports (copying and distribution).
• Manage up-to-date inventory of supply items (janitorial and office) and order whenever needed.

Additional Responsibilities

• Assist with mass mailings.
• Mail out annual survey and document results.
• Provide support at other LTCIS sites whenever needed.
• Perform other responsibilities as assigned.

Qualifications: Education, Experience, and Certification(s)

• Required: High school diploma or General Educational Development.
• Required: Minimum two (2) years' experience in an administrative position.
• Preferred: Associate degree
• Must pass State of Virginia Department of Behavioral Health and Developmental Services. (DBHDS) fingerprinting and criminal background check.
• Must pass the State of Virginia Department of Behavioral Health and Developmental Services (DBHDS) fingerprinting and criminal background check.
• Must pass the ODD (Orientation to Developmental Disabilities) assessment and competencies.

Knowledge, Skills, and Abilities

• Ability to relate well to people at all levels of an organization.
• Advanced Proficiency in Microsoft Office skills, and the ability to become familiar with corporate specificprograms and software such as ZOOM and Microsoft Teams.
• Ability to solve practical problems andadapt to new information and guidance quickly.
• Excellent verbaland writtencommunication skills.
• Detail-oriented and able to carry out work with the highest levels of accuracy.
• Ability to work independently and as part of a team.
• Excellent customer service skills (phone and in person).

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee may occasionally need to walk within an office setting. Must have the ability to lift 10 pounds frequently and up to 30 pounds occasionally.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet. Occasional exposure to outside weather conditions.

ServiceSource is committed to hiring and retaining a diverse workforce and building an inclusive workplace. We are an Equal Opportunity and Affirmative Action Employer, making employment decisions without regard to a person's race, color, religion, sex (including pregnancy, sexual orientation, gender identity and transgender status), national origin, age (40 or older), veteran status, disability, or any other protected class. We are an E-Verify Employer and a drug-free workplace. Pre-employment background checks are required for all employment positions.

PAY TRANSPARENCY POLICY STATEMENT:

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information