Position Details
Position Information
Job Title |
Associate, GEAR UP for Success |
Working Title |
Associate, GEAR UP for Success |
Applicant Posting Category Dropdown |
Professional Staff |
Residency Requirement |
NJ Residency |
Department |
Pathways & Partnerships |
Location |
Lincroft |
Job Type |
Full Time |
Job Category |
Support Staff/Represented |
Pay Rate |
$47,015 |
Grade/Rank |
N4 |
Hours |
37.5 |
Pay Basis |
Annually |
Position Summary |
The Associate performs functional and clerical support for
GEAR UP for Success program. The position provides student/customer services, database support, and other program supports. |
Description of Duties |
Student/Customer Service
- Meet and greet office walk-ins, answer telephone, schedule appointments, respond to requests and resolve problems where possible and /or refer as appropriate.
- Greets and provides information and assistance to students, visitors, and staff.
Database Support
- Input, update, and maintain program data and documents, including student academic records and student, family, and program service participation in an online database as required by grant programs.
- Review information and records on a regular basis. Correct information and/or notify supervisor of any discrepancy.
- Extract information from the database. Prepare regular and special reports as assigned.
- Be knowledgeable in FERPA guidelines and other appropriate policies and regulations related to student privacy and/or rights.
Program Support
- Schedule and coordinate all appointments, meetings. Maintain calendar for the program.
- Schedule travel and accommodation requirements for the program, utilizing and adhering to all college policies.
- Organize and maintain filing system and records for the program.
- Assist in preparing accounting and budget reports.
- Perform support functions such as scanning, the preparation of routine letters, e-mails, requisitioning office supplies.
- Coordinate with other departmental units in maintaining program and program services such as inventory, supplies, maintenance, repairs, mail, publicity, community outreach, etc.
- Assist with website, social media, and marketing content as assigned.
- Provide training and/or assistance to other support staff as requested.
- Perform other related duties as directed.
Meeting and Event Support
- Provide functional and clerical support for meetings, events, weekday and Saturday campus activities, field trips, college tours, etc.
- Responsible for reserving rooms, media equipment, processing food orders, working with the other departments for furniture set-ups.
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Minimum Qualifications |
Education:
- Associate's Degree or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.
Experience:
- Two years' experience with budgeting/accounting, preferably in a higher education environment.
Knowledge/Skills/Abilities:
- Ability to work in multi-project, fast-paced environment and meet concurrent deadlines.
- Ability to work collaboratively and to address problems through team work.
- Strong communication, interpersonal, and organizational skills.
- Must be computer literate with ability to utilize Microsoft Office at an intermediate level and the ability to learn and utilize specific higher education programs and systems
- Ability to learn and apply office practices, procedures, policies, and regulations that are essential to the position.
- Ability to provide website maintenance is preferred.
- Fluency in a second language (Spanish) is preferred.
- Must have ability to travel locally.
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Preferred Qualifications & Special Considerations |
Knowledge of Monmouth County and its communities.
Working conditions are generally favorable. Occasional overtime may be required. Occasional evening and weekend work and local travel maybe required. |
Posting Detail Information
Requisition Number |
S247P |
Desired Start Date |
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Duration, If Temporary |
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Recommended Job Open Date |
05/29/2024 |
Job Close Date |
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Open Until Filled |
Yes |
Special Instructions to Applicants |
**A review of applications will be ongoing until the position is filled. Submission of application materials by Wednesday, June 12th, 2024, is preferred to ensure full consideration. |
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