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Senior Contract Coordinator
University of Illinois Chicago | |
$67,000 - $93,000 | |
United States, Illinois, Chicago | |
May 30, 2024 | |
Position Summary This position manages a wide range of complex contracting and procurement responsibilities with a focus on contract drafting and negotiation within the central purchasing and contracts office of the University of Illinois Chicago and serves as a subject matter expert and mentor for other contract professionals within the department. Using established standards of good business practice and sound fiscal management, the Senior Contract Coordinator prepares and manages complex contracts in the best interest of the University for a wide-range of commodities and services. The Senior Contract Coordinator will also lead and participate in special projects/initiatives and serve as a subject matter expert to the University community. Duties & Responsibilities • Assists colleges and departments in the development, review, negotiation and execution of complex contracts for goods and services. Determines the best method for contracting for procured goods and services in accordance with procurement laws, regulations and guidelines. • Develops, negotiates and coordinates execution of complex procurement, revenue generating, and no fund contracts to ensure that: a) pricing and contractual terms and conditions are in the best interests of the University; b) Illinois State Procurement Code and Rules, and other necessary laws, rules regulations and University policies are employed throughout the contract process; and c) legal and statutory requirements are incorporated into all agreements. • Acts as liaison with colleges and departments to provide assistance and guidance during the contracting phase of procurements, to resolve complex issues necessary to secure University-preferred terms and provisions for incorporation into resultant procurement-related contracts. • Collaborates with and develops an effective working relationship with Office of University Counsel, University Risk Management, Privacy, and other functional groups to ensure contractual terms and conditions are acceptable and serve to mitigate potential contractual risks. • Documents the contracting process, including assisting in drafting and updating contract terms and templates and related procurement contracting activities to properly document complex procurement projects and improve efficiencies in the contract process, ensuring rules, regulations, policies, and procedures are followed. May prepare recommendations for Board of Trustees approval and/or award. • Provides guidance to University units regarding standard contracting procedures, as well as state, federal and University rules and regulations. • Provides technical assistance to contractors to resolve deficiencies affecting the administration and approval of contracts. Reviews requests for change orders or amendments and prepares documents to implement contract revisions, and performs other contract administration and compliance related activities. • Reviews purchase orders for accuracy and approves orders as allowed by level of authorization. • Reviews requests for change orders or amendments and prepares documents to implement contract revisions. • Assists with the training and education of contracts and purchasing staff, as well as staff in University colleges and departments. • Conducts research associated with market trends of commodities, services, and reviews price index publications in order to assess fair market values of goods and services. Creates business intelligence and metrics that would yield viable processes, planning, and decisions focused on cost-savings. • Serves as a University contact for vendors regarding contracting and procurement policies and procedures and maintains information regarding products, prices, service proposals and contracts, and facilitates vendor networking. • Provides technical assistance to contractors to resolve deficiencies affecting the administration and approval of contracts, and performs other contract administration related activities. • Prepares various reports related to contracting and procurement activities as requested by management. • Performs other related duties and responsibilities appropriate for a Senior Contract Coordinator. • Perform other related duties and participate in special projects as assigned.
Qualifications: Minimum Qualifications
Working Conditions: The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation |